Reception and Office Services Coordinator

General Mills Inc.; Melbourne; Ibrido; AUD 36.000 - 48.000; Part-time

Vantaggi offerti da questo lavoro

Free on-site parking

Development programs

Inclusive workplace

Descrizione del lavoro

General Mills Inc. in Mount Waverley, VIC, is seeking a part-time Reception and Office Services Coordinator to join our Head Office team. You will be the welcoming face, answer calls, greet visitors and manage a range of admin duties with initiative.

The role covers invoicing, couriers, meeting-room setup, onboarding coordination, stationery, mail distribution and OH&S tasks. Advanced MS Office and SAP experience are essential; COUPA is a bonus.

Competenze

• Experience in a similar reception/administrative role.
• Proactive, customer-focused approach with strong communication.
• Proficiency in MS Office; SAP experience is essential.

Mansioni

• Answer and redirect incoming calls and greet visitors.
• Process invoices and manage couriers and mail distribution.
• Setup meeting rooms and provide admin support; onboarding coordination.
• Maintain tidy reception/kitchen area and assist with OH&S tasks.

Conoscenze

Customer service

Office administration

HR onboarding

Time management

Strumenti

MS Office

SAP

COUPA

Descrizione del lavoro

## Reception and Office Services CoordinatorSolicitar: Presencial: Mount Waverley, VIC: Medio Tiempo: Publicado hace 2 días: 10130981**INFORMACIÓN GENERAL DE LA EMPRESA**Existimos para hacer alimentos que el mundo ame. Pero hacemos mucho más que eso. Nuestra empresa es un lugar que prioriza el bien común, amplía el aprendizaje, explora nuevas perspectivas y reinventa nuevas posibilidades cada día. Buscamos personas que quieran dar lo mejor de sí: mentes audaces y con gran corazón que se desafían entre sí y crecen juntas. Porque convertirnos en el líder indiscutible en alimentación implica rodearnos de personas con hambre de lo que viene.Join General Mills, a world-renowned FMCG company whose brands are well-established, where you’ll work with other exceptional individuals in an innovative, collaborative environment.Does the name Old el Paso, Betty Crocker or Haagen Dazs ring a bell for you? What about Nature Valley & Fibre One, or Latina Fresh and 25° South? This role supports bringing these household names to consumers across Australia and New Zealand. **About your new career**The first thing you’ll notice is that 99% of our team say when you join the company, you are made to feel welcome and 92% say and they are proud to tell others they work for General Mills! These are just a couple of the reasons why we have been certified as a Great Place to Work for the last 7 consecutive years, and why we were named one of the Best Workplaces for Woman for the third time in 2026!We currently have a part-time opportunity for an experienced and professional Reception and Office Services Coordinator to join our Head Office Team in Mt Waverley. This part-time onsite permanent role is Monday to Thursday 8am – 3pm.In this role you will be the friendly face/voice of General Mills and the 'go to person' for many administration duties as assigned by the Executive Services Manager/EA to MD. You will be customer service orientated, flexible and possess a proactive and efficient approach. This is a busy, varied role for a person with loads of initiative with plenty of challenges for the right candidate. **Key focus areas for this role:*** Managing and redirecting all incoming calls* Greeting all customers/visitors and directing them to the relevant area/contact* Responsible for processing and goods receipting invoices for all departments* Organisation of couriers, both interstate and international* Typing/admin support utilising Microsoft Office suite* Office and meeting room/s set up/cleanliness and ongoing maintenance* Assisting with HR/Recruitment Administration e.g. Onboarding/Induction meeting coordination* Ordering Stationery and general tracking of goods* Maintain a tidy and presentable Mail, Reception and Kitchen area at all times daily* Helping set up and pack down internal lunches and events as required* Daily incoming and outgoing mail distribution* OH&S basic tasks* Any other ad hoc Administrative Duties as required **What you will bring:*** Passionate and proactive team player looking to always deliver excellent service* Happy disposition and excellent presentation* Engaging interpersonal skills and effective communicator* Proactive, effective problem solving and time management skills* Sense of urgency and flexible in approach* Attention to detail* Advanced/Intermediate skills MS Office (Word, Excel, Outlook)* SAP experience essential, COUPA desirable though not essential* Previous experience in a similar role, hospitality or administrative/event support. **What’s in it for you?*** Aside from working for some of the best leaders in FMCG in Australia, in a Certified Great Place to Work, and one of the Best Workplaces for Women in Australia, we offer;* Free on-site parking* Access to world class learning and development programs* Many employee benefits including access to our complementary company store* An inclusive workplace where you belong! Sound like something that you want to be a part of? Apply now, we want to hear from you!