Reception and Office Services Coordinator

General Mills; City of Melbourne; Vor Ort; AUD 25.000 - 34.000; Teilzeit

Benefits dieser Stelle

Free on-site parking

Development programs

Employee store benefits

Inclusive workplace

Zusammenfassung

General Mills Australia is seeking a part-time Reception and Office Services Coordinator for our Mt Waverley Head Office. The role is Monday to Thursday, 8am–3pm, onsite. You will be the friendly face and voice, handle calls and visitor inquiries, and support HR onboarding and admin tasks.

We value proactive, service‑oriented team players with strong presentation and time management. SAP is essential; COUPA is desirable.

Qualifikationen

• Experience in a reception/office services role with customer service focus.
• HR/recruitment administration onboarding coordination experience is a plus.
• Ability to manage multiple admin tasks with initiative and efficiency.

Aufgaben

• Manage and redirect all incoming calls and inquiries.
• Greet customers/visitors and guide them to the correct area.
• Process and goods receipting invoices for all departments.
• Coordinate couriers both interstate and international.
• Set up and maintain offices, meeting rooms, and cleanliness.
• Assist with HR onboarding/induction meeting coordination.
• Order stationery and track goods.
• Maintain tidy Mail, Reception and Kitchen areas daily.
• Support with internal lunches and events as needed.
• Handle daily mail distribution and basic OH&S tasks.
• Perform other ad hoc administrative duties.

Kenntnisse

Customer service

Interpersonal skills

Time management

Problem solving

Tools

SAP

COUPA

Jobbeschreibung

Reception and Office Services Coordinator

Join General Mills, a world-renowned FMCG company whose brands are well-established, where you’ll work with other exceptional individuals in an innovative, collaborative environment.

Does the name Old el Paso, Betty Crocker or Haagen Dazs ring a bell for you? What about Nature Valley & Fibre One, or Latina Fresh and 25° South? This role supports bringing these household names to consumers across Australia and New Zealand.

About your new career

The first thing you’ll notice is that 99% of our team say when you join the company, you are made to feel welcome and 92% say and they are proud to tell others they work for General Mills! These are just a couple of the reasons why we have been certified as a Great Place to Work® for the last 7 consecutive years, and why we were named one of the Best Workplaces for Woman® for the third time in 2026!

We currently have a part-time opportunity for an experienced and professional Reception and Office Services Coordinator to join our Head Office Team in Mt Waverley. This part-time onsite permanent role is Monday to Thursday 8am – 3pm.

In this role you will bethe friendly face/voice of General Mills and the 'go to person' for many administration duties as assigned by the Executive Services Manager/EA to MD. You will be customer service orientated, flexible and possess a proactive and efficient approach.This is a busy, varied role for a person with loads of initiative with plenty of challenges for the right candidate.

Key focus areas for this role:

Managing and redirecting all incoming calls

Greeting all customers/visitors and directing them to the relevant area/contact

Responsible for processing and goods receipting invoices for all departments

Organisation of couriers, both interstate and international

Office and meeting room/s set up/cleanliness and ongoing maintenance

Assisting with HR/Recruitment Administration e.g. Onboarding/Induction meeting coordination

Ordering Stationery and general tracking of goods

Maintain a tidy and presentable Mail, Reception and Kitchen area at all times daily

Helping set up and pack down internal lunches and events as required

Daily incoming and outgoing mail distribution

OH&S basic tasks

Any other ad hoc Administrative Duties as required

What you will bring:

Passionate and proactive team player looking to always deliver excellent service

Happy disposition and excellent presentation

Engaging interpersonal skills and effective communicator

Proactive, effective problem solving and time management skills

Sense of urgency and flexible in approach

SAP experience essential,COUPA desirable though not essential

Previous experience in a similar role, hospitality or administrative/event support.

What’s in it for you?

• Free on-site parking
• Access to world class learning and development programs
• Many employee benefits including access to our complementary company store
• An inclusive workplace where you belong!