Reception and Office Services Coordinator

Gen Mills AUS Sale Retail; City of Melbourne; On-site; AUD 30,000 - 42,000; Part time

Benefits offered by this job

Free on-site parking

Learning and development programs

Company store access

Inclusive workplace

Job summary

General Mills in Mount Waverley, Australia, is seeking a part-time Reception and Office Services Coordinator to be the friendly face and first point of contact. You will handle a variety of administrative duties for the Executive Services Manager/EA to MD, Monday to Thursday 8am–3pm.

This role requires a customer-focused, proactive, well-presented individual with MS Office skills and SAP experience, supporting a busy head office team in a collaborative environment.

Qualifications

• Experience in reception/administrative roles.
• Proficiency with MS Office (Word, Excel, Outlook).
• SAP experience is essential; COUPA is a plus.

Responsibilities

• Answer and redirect incoming calls.
• Greet visitors and direct them to the appropriate area.
• Process and goods-receipt invoices for all departments.
• Organise couriers and manage internal mail.
• Provide typing/admin support using Microsoft Office.
• Set up meeting rooms and maintain tidy office areas.
• Assist with HR/Recruitment admin tasks (onboarding/inductions).
• Order stationery and track goods.

Tools

SAP

COUPA

Job description

COMPANY OVERVIEW

We exist to make food the world loves. But we do more than that. Our company is a place that prioritizes being a force for good, a place to expand learning, explore new perspectives and reimagine new possibilities, every day. We look for people who want to bring their best — bold thinkers with big hearts who challenge one another and grow together. Because becoming the undisputed leader in food means surrounding ourselves with people who are hungry for what’s next. Join General Mills, a world-renowned FMCG company whose brands are well-established, where you’ll work with other exceptional individuals in an innovative, collaborative environment. Does the name Old el Paso, Betty Crocker or Haagen Dazs ring a bell for you? What about Nature Valley & Fibre One, or Latina Fresh and 25° South? This role supports bringing these household names to consumers across Australia and New Zealand.

About your new career The first thing you’ll notice is that 99% of our team say when you join the company, you are made to feel welcome and 92% say and they are proud to tell others they work for General Mills! These are just a couple of the reasons why we have been certified as a Great Place to Work® for the last 7 consecutive years, and why we were named one of the Best Workplaces for Woman® for the third time in 2026! We currently have a part-time opportunity for an experienced and professional Reception and Office Services Coordinator to join our Head Office Team in Mt Waverley. This part-time onsite permanent role is Monday to Thursday 8am – 3pm.

In this role you will be the friendly face/voice of General Mills and the 'go to person' for many administration duties as assigned by the Executive Services Manager/EA to MD. You will be customer service orientated, flexible and possess a proactive and efficient approach. This is a busy, varied role for a person with loads of initiative with plenty of challenges for the right candidate.

Key focus areas for this role:

• Managing and redirecting all incoming calls
• Greeting all customers/visitors and directing them to the relevant area/contact
• Responsible for processing and goods receipting invoices for all departments
• Organisation of couriers, both interstate and international
• Typing/admin support utilising Microsoft Office suite
• Office and meeting room/s set up/cleanliness and ongoing maintenance
• Assisting with HR/Recruitment Administration e.g. Onboarding/Induction meeting coordination
• Ordering Stationery and general tracking of goods
• Maintain a tidy and presentable Mail, Reception and Kitchen area at all times daily
• Helping set up and pack down internal lunches and events as required
• Daily incoming and outgoing mail distribution
• OH&S basic tasks
• Any other ad hoc Administrative Duties as required

What you will bring:

• Passionate and proactive team player looking to always deliver excellent service
• Happy disposition and excellent presentation
• Engaging interpersonal skills and effective communicator
• Proactive, effective problem solving and time management skills
• Sense of urgency and flexible in approach
• Attention to detail
• Advanced/Intermediate skills MS Office (Word, Excel, Outlook)
• SAP experience essential, COUPA desirable though not essential
• Previous experience in a similar role, hospitality or administrative/event support.

What’s in it for you?

• Free on-site parking
• Access to world class learning and development programs
• Many employee benefits including access to our complementary company store
• An inclusive workplace where you belong!

ELIGIBILITY

Applicants must meet minimum age qualifications in the country in which the job is located.