Reception / Administration Assistant

Barbro; Sydney; On-site; AUD 33,000 - 45,000; Part time

Benefits offered by this job

Career development

Ongoing training

Collaborative team environment

Job summary

Barbro is seeking a motivated Reception / Administration Assistant to join our Botany office just south of the Sydney CBD. This part-time role provides front desk support and a range of administration tasks in a busy construction environment.

You will greet visitors, direct calls, manage documentation, order supplies, and maintain filing with accuracy. Strong communication, organisation, and proficiency in Word, Excel and Outlook are essential; join a collaborative team offering training and

Qualifications

• Previous reception or administrative experience, ideally in construction.
• Strong communication and interpersonal skills with a professional demeanor.
• Excellent organisational and time management; prioritises tasks and works efficiently.
• Proficient in Word, Excel, and Outlook; team player and eager to learn.

Responsibilities

• Administration support to Directors, Office Manager and Accounts.
• Greet visitors and clients in a professional and friendly manner.
• Answer and direct incoming phone calls.
• Provide general administrative support (filing, photocopying, data entry).
• Manage documentation from construction sites.
• Thorough entry of information into client tender proposals.
• Order and maintain office supplies.
• Maintain kitchen and common areas.
• Perform other administrative duties as required.

Skills

Reception experience

Microsoft Office

Organisational skills

Communication skills

Tools

Microsoft Office Suite

Job description

PART TIME 4 DAYS PER WEEK - TUESDAY TO FRIDAY

OFFICE BASED ROLE

We are a commercial building company seeking a motivated and organised Reception / Administration Assistant to join our team in the Botany office located just south of the Sydney CBD. This role will be an integral part of the company's administrative operations, providing front desk support and assisting with a variety of administration tasks.

What you'll be doing

Administration support to Company Directors, the Office Manager, Accounts Department and other staff

Greeting and welcoming visitors and clients to the office in a professional and friendly manner

Answering and directing incoming phone calls

Providing general administrative support to all staff, including filing, photocopying, and data entry

Managing return documentation from construction sites

Thorough entry of information into client tender proposals

Ordering and maintaining office supplies

Maintaining kitchen and common areas of the business

Performing other administrative duties as required

What we're looking for

Previous experience in a reception or administrative role, ideally within the construction industry

Strong communication and interpersonal skills, with a friendly and professional demeanor

Excellent organisational and time management skills, with the ability to prioritise tasks and work efficiently

Proficiency in Microsoft Office suite, including Word, Excel, and Outlook

Ability to work well in a team and contribute to a positive work environment

A positive attitude and a willingness to learn and take on new challenges

Excellent attention to detail in all aspects of work

Excellent communication skills, both written and verbal

What we offer

We value our employees and offer a range of benefits to support your professional and personal development. These include:

Opportunities for career advancement and ongoing training

4 days per week, Tuesday to Friday

A collaborative and supportive team environment

About us

We are a leading construction company with a strong reputation for delivering high-quality projects across the Sydney metropolitan area. Established in 2005, we pride ourselves on our attention to detail, commitment to safety, and collaborative approach with our clients and partners. Join our team and be a part of our continued success!