Administration Assistant

Meridian Construction Services; Sydney; On-site; AUD 50,000 - 75,000; Full time

Job summary

Meridian Construction Services is seeking an experienced Administration Assistant to join our Banksia Office. This full-time role supports the Construction Project Manager with general administrative tasks in a fast-paced environment.

You will prepare project documents, maintain records and databases, issue tenders, process invoices, and assist with new project set up using templates. Ideal candidates are highly organised and proficient in MS Office, with training available for project

Qualifications

• Excellent organisational skills with the ability to manage multiple tasks and prioritise effectively.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook) and general computer literacy.
• The ability to learn new industry specific software applications for project management and construction accounting – training and assistance will be provided.

Responsibilities

• Assisting the Project Manager with general administration and support.
• Preparation of project documentation using existing templates and procedures – including safety plans, subcontracts, purchase orders and meeting minutes.
• Maintaining accurate and up-to-date office records, filing systems and databases including maintaining current document and plan registers for construction projects.
• Assisting the Project Manager with new project set up including adding new jobs to software platforms, budget set up and set up of project data bases.
• Issuing tender packages to subcontractors and suppliers seeking quotes for construction projects.
• Calling and following up subcontractors for submission of quotes.
• Reviewing and comparing subcontractor and supplier quotes for review by the Project Manager.
• Performing general clerical duties, including data entry, word processing and document preparation.
• Processing invoices, purchase orders and other administrative documentation.

Skills

Organisational skills

Communication skills

MS Office

Tools

Microsoft Office

Word

Excel

Outlook

Job description

Meridian Construction Services is looking for an experienced Administration Assistant to join our team in our Banksia Office. This full-time role is perfect for someone who enjoys working in a fast-paced professional environment, takes pride in being highly organised, and enjoys supporting a collaborative team. You will provide support to our Construction Project Manager/s with general administrative assistance and support. This is an opportunity to apply your administrative and organisation skills to the construction industry and gain valuable experience in this fast paced environment.

Key responsibilities

Assisting the Project Manager with general administration and support.

Preparation of project documentation using existing templates and procedures – including safety plans, subcontracts, purchase orders and meeting minutes.

Maintaining accurate and up-to-date office records, filing systems and databases including maintaining current document and plan registers for construction projects.

Assisting the Project Manager with new project set up including adding new jobs to software platforms, budget set up and set up of project data bases.

Issuing tender packages to subcontractors and suppliers seeking quotes for construction projects.

Calling and following up subcontractors for submission of quotes.

Reviewing and comparing subcontractor and supplier quotes for review by the Project Manager.

Performing general clerical duties, including data entry, word processing and document preparation.

Processing invoices, purchase orders and other administrative documentation.

About you

Excellent organisational skills with the ability to manage multiple tasks and prioritise effectively.

Strong written and verbal communication skills.

Proficiency with Microsoft Office applications (Word, Excel, Outlook) and general computer literacy.

The ability to learn new industry specific software applications for project management and construction accounting – training and assistance will be provided.

Attention to detail and accuracy in all administrative work.

Ability to work independently and as part of a team.

Reliable, punctual and committed to maintaining high professional standards.

Previous experience in an office administration or administrative support role.

Experience in the construction, property or professional services industry (desirable).

About us

Meridian Construction Services is an established construction company operating in metropolitan and regional NSW, established for 28 years delivering Club, Hotel and Commercial Construction projects.

Full-time, permanent employment with a stable and growing organisation.

Competitive salary package commensurate with experience.

A supportive and collaborative team environment.

A positive workplace culture that values employee contributions.

Office is close to public transport and free parking is available nearby.