Reception & Admin Specialist – Retail Property Centre

Redpath Partners; Sydney; On-site; AUD 52,000 - 68,000; Full time

Job summary

Redpath Partners is seeking an experienced Receptionist/Administration Assistant to join a busy shopping centre management office in Sydney. You will be the first point of contact for customers, retailers, contractors and suppliers, providing friendly front-of-house service and essential admin support.

This role offers exposure to operations, finance and reporting functions within the retail property sector and is well suited to someone who enjoys a varied, fast-paced environment and

Qualifications

• Strong reception or admin experience in property, retail, or customer service.
• Excellent phone manner and clear communication.
• Experience with invoicing, purchase orders or accounts payable.
• High attention to detail with accurate data entry and reporting.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Organised, proactive and able to work in a fast-paced environment.
• Retail or property management experience, or Property Management System familiarity.

Responsibilities

• Greeting visitors and managing front desk enquiries.
• Handling general queries and customer feedback.
• Coordinate cleaning and security teams.
• Sign in/out contractors and check inductions.
• Manage mail, stationery and kitchen supplies within budget.
• Maintain contact lists, mailing databases and the staff leave calendar.
• Assist with incident reporting, mobility unit hire and storage licences.
• Raise purchase orders, check invoices and produce tenant invoices.
• Draft arrears letters and support debt collection.
• Collect and enter monthly and annual sales figures and prepare reports.

Skills

Reception experience

Phone etiquette

Invoicing

Data entry

MS Office

Organization

Property/retail experience

Tools

Property Management System

Job description

Redpath Partners is seeking an experienced Receptionist/Administration Assistant to join a busy shopping centre management office in Sydney. You will be the first point of contact for customers, retailers, contractors and suppliers, providing friendly front-of-house service and essential admin support.

This role offers exposure to operations, finance and reporting functions within the retail property sector and is well suited to someone who enjoys a varied, fast-paced environment and