Reception & Admin Coordinator – People & Culture (Hybrid)

Sigma Healthcare Limited; Melbourne; Hybrid; AUD 34,000 - 48,000; Part time

Benefits offered by this job

Hybrid work model

Work-life balance

Professional development

Job summary

Dairy Australia is seeking a highly organized Reception & Administration Coordinator for our Southbank office in Melbourne. This 12-month fixed-term, part-time role runs onsite Monday to Friday, 8:30am to 3:00pm, with a potential job share option.

You will balance reception duties with admin tasks, contracts, invoices and confidential records. As the first point of contact, you’ll ensure a professional, welcoming experience and support People & Culture with documentation, data entry and

Qualifications

• Experience in administration, office coordination, reception or similar support role.
• Proven ability to manage documentation, records and administrative processes with a high level of accuracy.
• Strong written and verbal communication skills.

Responsibilities

• Prepare, process and maintain accurate employee documentation, records and administrative information.
• Provide administrative support to the People & Culture team, including employment documentation, contract administration, invoice processing and data entry.
• Provide a professional and welcoming front-of-house experience for employees, visitors, contractors and guests.
• Coordinate office administration and workplace services to support the smooth day-to-day operation of the Southbank office.
• Coordinate office resources including meeting rooms, access passes, parking, equipment and pool vehicles.
• Liaise with building management, service providers and suppliers to maintain a safe, efficient and well-organised workplace.
• Support workplace health and safety activities, employee engagement initiatives and office events.
• Maintain accurate records, documentation and administrative processes while handling confidential information appropriately.

Skills

Administration experience

Office coordination

Reception duties

Stakeholder communication

Tools

Microsoft Office

Job description

Dairy Australia is seeking a highly organized Reception & Administration Coordinator for our Southbank office in Melbourne. This 12-month fixed-term, part-time role runs onsite Monday to Friday, 8:30am to 3:00pm, with a potential job share option.

You will balance reception duties with admin tasks, contracts, invoices and confidential records. As the first point of contact, you’ll ensure a professional, welcoming experience and support People & Culture with documentation, data entry and