Reception & Admin Coordinator - Heavy Vehicle Repairs

Modern Truck Repairs; Melbourne; On-site; AUD 65,000 - 80,000; Full time

Benefits offered by this job

9 am to 5:15 pm hours

Modern, fully equipped office

Low staff turnover team

Ibodyshop/Xero training

Immediate start available

Job summary

Modern Truck Repairs in Laverton North, Victoria, is seeking a friendly Receptionist/Administration Officer for a full-time position. You will be the first point of contact, manage calls, liaise with insurers, and handle invoicing and admin tasks to move jobs from start to finish.

The role requires strong communication, attention to detail, and the ability to multitask in a busy workshop environment. Training on Xero and Ibodyshop will be provided, with an immediate start for the right candidate.

Qualifications

• Previous experience in a reception or administrative role.
• Strong communication with insurers and clients.
• High attention to detail with data entry and paperwork.
• Basic understanding of accounting or invoicing.
• Positive, organized, multitasking mindset.

Responsibilities

• Welcome clients and manage incoming calls and inquiries.
• Liaise with insurance providers to track claims.
• Prepare completed jobs for invoicing with accurate paperwork.
• Generate and issue invoices when jobs are finished.
• General admin, filing and data entry to support the team.

Skills

Reception experience

Communication skills

Data entry

Invoicing basics

Attention to detail

Tools

Xero

Ibodyshop

Job description

Modern Truck Repairs in Laverton North, Victoria, is seeking a friendly Receptionist/Administration Officer for a full-time position. You will be the first point of contact, manage calls, liaise with insurers, and handle invoicing and admin tasks to move jobs from start to finish.

The role requires strong communication, attention to detail, and the ability to multitask in a busy workshop environment. Training on Xero and Ibodyshop will be provided, with an immediate start for the right candidate.