Reception & Admin Coordinator: Growth & Training

Designed Mouldings; Sydney; On-site; AUD 50,000 - 60,000; Full time

Job summary

Designed Mouldings is seeking an organised and communicative administrative assistant to support production, documentation, and customer relations. The role includes reception duties, file management, data updates, and coordinating mail and orders.

You will work under the Production Manager or CEO, with induction and in-house training; strong attention to detail and discretion are essential as is a proactive approach within a small team.

Qualifications

• Strong organisational skills and attention to detail.
• Excellent communication skills for interacting with customers, suppliers, and internal teams.
• Ability to maintain confidentiality and uphold company standards in safety and quality.

Responsibilities

• Maintain and control production and final inspection documents as per Production Manager’s directions.
• Systematically maintain accurate and up-to-date files and supplier contact details.
• Assist in updating the main product database and support the Customer Relations Representative – Unilever and Quality Manager.
• Handle incoming calls and visitors professionally at the reception counter.
• Manage mail, courier coordination, and stationary supplies.
• Accept verbal customer orders and forward them to the Customer Relations Representative – Unilever.
• Collect registered and general mail items daily.
• Carry out any other tasks as directed by the Production Manager or CEO.

Skills

Organisational skills

Attention to detail

Communication skills

Confidentiality

Job description

Designed Mouldings is seeking an organised and communicative administrative assistant to support production, documentation, and customer relations. The role includes reception duties, file management, data updates, and coordinating mail and orders.

You will work under the Production Manager or CEO, with induction and in-house training; strong attention to detail and discretion are essential as is a proactive approach within a small team.