Reception & Admin Coordinator (Ag & Truck)

Black Specialised Equipment; Toowoomba Regional; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

Raytheon Australia at RAAF Base Amberley is seeking an Office Administrator to support a major Defence program. You will be the face of the office, delivering professional customer service, maintaining records, and assisting with document control and procurement coordination with the program buyer.

This hybrid role requires strong organisational skills, the ability to manage multiple priorities, and the initiative to work autonomously while collaborating with senior team members in a fast-paced,

Qualifications

• Experience in an office environment with ability to manage priorities and meet deadlines.
• High proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• SharePoint administration and records management experience desirable.
• Apply knowledge of project, program, or business systems to support operations and improvements.
• Proven ability to work autonomously while consulting with senior team members when needed.
• Strong organisational skills and attention to detail.
• Collaborative, diplomatic problem-solving approach.
• Eligible to obtain and maintain Australian security clearance as needed.

Responsibilities

• Contribute to a positive workplace culture by supporting operational and team needs.
• Provide warm, professional reception and visitor service.
• Maintain accurate records, support data entry, and assist with document control.
• Support procurement requests with the program buyer and track purchasing activities.
• Process goods receipting and monitor workflow approvals to support timely payments and vendor relations.
• Maintain office supplies and workplace resources for smooth daily operation.
• Coordinate program functions, events, and team activities with clear communications.

Skills

Office environment experience

MS Office proficiency

SharePoint administration (desirable)

Document control

Autonomy with initiative

Strong organizational skills

Collaborative approach

Security clearance eligibility

Job description

Office Administrator

Posted 2 days ago

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Job Description

**Date Posted:** 1117 Reception Admin Coordinator Ag Truck jobs in Queensland
**Country:**Australia
**Location:** AU-QLD-AMBERLEY-RAAF-CUST ~ RAAF Base Amberley ~ AMBERLEY RAAF (External Site)
**Position Role Type:**Hybrid + Support Australia's Defence Mission + Great benefits and career opportunities + Fast paced dynamic work environment Start your mission in a career filled with extraordinary opportunities for learning, mentoring and professional development. We offer flexible work and career growth backed by global expertise and a supportive culture. An opportunity is now available with Raytheon Australia based at RAAF Base Amberley for an Office Administrator who wants to be part of a major Defence program. At Raytheon Australia, we draw the brightest minds and give them work that excites them while continuously developing an environment for learning to maintain a highly skilled, world-class workforce.
Reporting to the Deputy Program Manager, this role is critical to the continued success and growth of the Air Combat Electronic Attack Sustainment Program. This position will suit a dynamic, adaptable and customer focused Office Administrator with the demonstrated ability to cultivate networks and contribute to our collaborative working environment.
As the face of our office and a vital member of the team, you will help create a professional, welcoming and highly efficient workplace by:
+ Contributing to a positive workplace culture through proactive support of operational and team requirements.
+ Provide a warm and professional first impression to visitors and contractors, delivering exceptional customer service and hospitality.
+ Maintaining accurate records, supporting data entry activities, and assisting with document control to ensure information is organised, secure and accessible.
+ Working collaboratively with the Program buyer to facilitate procurement requests, track purchasing activities and support timely delivery of goods and services critical to operational success.
+ Processing of goods receipting and monitoring workflow approvals to support timely payment of invoices and strong vendor relationships.
+ Maintaining office supplies, kitchen amenities, stationery and workplace resources to ensure the office runs smoothly day-to-day.
+ Coordinating Program functions, events, and team activities, managing event details and communications to deliver professional, engaging and successful outcomes.
**Skills, Experience & Qualifications**
+ Experience working in an office environment, with the ability to manage multiple priorities and meet deadlines.
+ High level of proficiency in Microsoft Office Suite.
+ Experience with SharePoint administration and record management (desirable).
+ Apply knowledge of project, program, or business systems to support operations, identify improvements, and implement enhancements in day-to-day activities.
+ Demonstrated ability to work autonomously, while exercising initiative and seeking guidance from senior team members when required.
+ Strong organisational skills and a detail-oriented approach.
+ A collaborative, diplomatic approach to solving problems.
+ Must be eligible to obtain and maintain an Australian security clearance as needed. Eligibility can be found at return, we will support you with access to best practice tools, systems and processes while continually investing in your growth by providing tailored learning and development opportunities.
**Privacy Policy and Terms:** Raytheon Technologies is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.