Hybrid Reception & Admin Coordinator for Defence Program

Black Specialised Equipment; Toowoomba Regional; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

Raytheon Australia at RAAF Base Amberley is seeking an Office Administrator to support a major Defence program. You will be the face of the office, delivering professional customer service, maintaining records, and assisting with document control and procurement coordination with the program buyer.

This hybrid role requires strong organisational skills, the ability to manage multiple priorities, and the initiative to work autonomously while collaborating with senior team members in a fast-paced,

Qualifications

• Experience in an office environment with ability to manage priorities and meet deadlines.
• High proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• SharePoint administration and records management experience desirable.
• Apply knowledge of project, program, or business systems to support operations and improvements.
• Proven ability to work autonomously while consulting with senior team members when needed.
• Strong organisational skills and attention to detail.
• Collaborative, diplomatic problem-solving approach.
• Eligible to obtain and maintain Australian security clearance as needed.

Responsibilities

• Contribute to a positive workplace culture by supporting operational and team needs.
• Provide warm, professional reception and visitor service.
• Maintain accurate records, support data entry, and assist with document control.
• Support procurement requests with the program buyer and track purchasing activities.
• Process goods receipting and monitor workflow approvals to support timely payments and vendor relations.
• Maintain office supplies and workplace resources for smooth daily operation.
• Coordinate program functions, events, and team activities with clear communications.

Skills

Office environment experience

MS Office proficiency

SharePoint administration (desirable)

Document control

Autonomy with initiative

Strong organizational skills

Collaborative approach

Security clearance eligibility

Job description

Raytheon Australia at RAAF Base Amberley is seeking an Office Administrator to support a major Defence program. You will be the face of the office, delivering professional customer service, maintaining records, and assisting with document control and procurement coordination with the program buyer.

This hybrid role requires strong organisational skills, the ability to manage multiple priorities, and the initiative to work autonomously while collaborating with senior team members in a fast-paced,