Reception & Admin Coordinator (12-Month Casual)

CBRE Asia Pacific; Sydney; On-site; AUD 55,000 - 70,000; Full time

Benefits offered by this job

Free training and ongoing professional

Flexible worker program

Job summary

CBRE Asia Pacific is seeking a Receptionist/Administrative Assistant in Sydney to manage front desk operations and provide administrative support to the ANZ GRE team and across departments. You will welcome visitors, answer calls, handle mail, coordinate supplies, and assist with facilities and vendor activities.

The role reports to the Senior Manager (APAC GRE) and offers a full-time placement with potential to extend, within a dynamic, global real estate services environment.

Qualifications

• Certificate III in Business (Administration) or equivalent experience in Reception/administration.
• Experience using office systems, including Microsoft Office, Visitor Management Systems, and accounting systems (e.g. SAP).
• Strong organisational skills with the ability to manage multiple tasks effectively.
• Excellent communication skills with a clear customer-focused approach.
• Confident working independently and collaboratively within a team.
• High attention to detail with a proactive, solution-focused mindset.
• Professional and approachable, able to create a welcoming environment.
• Reliable and adaptable, able to remain calm in a fast-paced setting.
• Demonstrated integrity and commitment to confidentiality and professionalism.
• Comfortable using digital tools and systems to support efficient office operations.

Responsibilities

• Welcome visitors, contractors, and clients and manage registrations via the Visitor Management System.
• Answer and direct incoming phone calls professionally.
• Manage incoming and outgoing mail, postage, couriers, and distribution of publications.
• Monitor and order stationery and pantry supplies; receive and organise deliveries.
• Provide basic support for office equipment to ensure smooth day-to-day operations.
• Support the local GRE point of contact with facilities maintenance, repairs, and cleanliness standards.
• Assist with sourcing vendors, obtaining quotes, and managing contract renewals.
• Provide support during office fit-out or leasehold improvement projects.
• Work with GRE, WBD Security, Health & Safety teams, and the landlord to support site security and compliance.
• Maintain accurate document filing and records (e.g. SharePoint).
• Raise purchase orders, process invoices, and liaise with Accounts to resolve issues.
• Provide general administrative support, assist with process improvements, and complete ad-hoc tasks as required.
• This is a full-time casual role, 12-month placement with potential to extend.

Skills

Organisational skills

Customer-focused

Communication skills

Team player

Education

Certificate III in Business (Administration)

Tools

Microsoft Office

Visitor Management System

SAP

SharePoint

Job description

CBRE Asia Pacific is seeking a Receptionist/Administrative Assistant in Sydney to manage front desk operations and provide administrative support to the ANZ GRE team and across departments. You will welcome visitors, answer calls, handle mail, coordinate supplies, and assist with facilities and vendor activities.

The role reports to the Senior Manager (APAC GRE) and offers a full-time placement with potential to extend, within a dynamic, global real estate services environment.