Receptionist/ Administrative Assistant

CBRE Group, Inc.; Sydney; Sur place; AUD 50 000 - 70 000; Plein temps

Résumé du poste

CBRE Group, Inc. in Sydney seeks a Receptionist/Administrative Assistant to manage front desk operations and provide admin support to the ANZ GRE team and across departments.

You will welcome visitors, answer calls, handle mail, deliveries, stationery, and provide general admin assistance to ensure smooth office functions and processes. The role reports to the Senior Manager (APAC GRE) and involves coordinating with facilities, security, and vendors, with potential involvement in leasehold

Qualifications

• Certificate III in Business (Administration) or equivalent experience.
• Experience using Microsoft Office, Visitor Management Systems, and SAP.

Responsabilités

• Welcome visitors, contractors and clients and manage registrations via the Visitor Management System.
• Answer and direct incoming phone calls professionally.
• Manage mail, postage, couriers and distribution of publications.

Connaissances

Organisational skills

Communication skills

Independent & team collaboration

Formation

Certificate III in Business (Administration)

Outils

Microsoft Office

Visitor Management System

SAP

Description du poste

Career opportunity working for a global leader in property

Sydney| Land of the Gadigal people

We are currently looking for a Receptionist/Administrative Assistant to join our team to manage front desk operations and oversee and provide administrative support to the ANZ GRE team and across all departments. This role is key in ensuring smooth day-to-day office functions, maintaining a welcoming environment for visitors, and supporting organizational efficiency.

This role will report to the Senior Manager (APAC GRE) and work closely with the AFM, local GRE POCs, all staff and business stakeholders.

The Opportunity:

Welcome visitors, contractors, and clients and manage registrations via the Visitor Management System

Answer and direct incoming phone calls professionally

Manage incoming and outgoing mail, postage, couriers, and distribution of publications

Monitor and order stationery and pantry supplies; receive and organise deliveries

Provide basic support for office equipment to ensure smooth day-to-day operations

Support the local GRE point of contact with facilities maintenance, repairs, and cleanliness standards

Assist with sourcing vendors, obtaining quotes, and managing contract renewals

Provide support during office fit-out or leasehold improvement projects

Work with GRE, WBD Security, Health & Safety teams, and the landlord to support site security and compliance

Maintain accurate document filing and records (e.g. SharePoint)

Raise purchase orders, process invoices, and liaise with Accounts to resolve issues

Provide general administrative support, assist with process improvements, and complete ad‑hoc tasks as required

This is a full-time casual role, 12-month placement with potential to extend

Our ideal person is someone who:

Certificate III in Business (Administration) or equivalent experience in Reception/administration

Experience using office systems, including Microsoft Office, Visitor Management Systems, and accounting systems (e.g. SAP)

Strong organisational skills with the ability to manage multiple tasks effectively

Excellent communication skills with a clear customer-focused approach

Confident working independently and collaboratively within a team

High attention to detail with a proactive, solution-focused mindset

Professional and approachable, able to create a welcoming environment

Reliable and adaptable, able to remain calm in a fast-paced setting

Demonstrated integrity and commitment to confidentiality and professionalism

Comfortable using digital tools and systems to support efficient office operations

What's in it for you?

Rewarding career development opportunities across CBRE with free training and ongoing professional support

Being part of a global leader who is dedicated to recognizing and rewarding our employees in-line with the Company’s RISE Values

Join our Community of Flexible Workers

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service, and excellence - and we value the diverse perspectives, backgrounds, and skillsets of our people.

At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

We are striving to remove barriers and improve the employment prospects of people with disability or long-term health conditions. We encourage you to share any support and adjustments you need to be your best and participate equitably in our recruitment process.

Please note the successful applicant will be required to undertake pre-employment background screening by our external third-party provider.