Real Estate Sales Assistant & Admin Specialist

Ray White; Forster; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Growth opportunities

Team environment

Job summary

Ray White Forster Tuncurry is seeking a motivated Sales Secretary to join our busy real estate team. You will provide administrative support to the sales team, manage calendars, prepare contracts, and maintain accurate records of listings and client information.

Responsibilities include coordinating inspections, open houses, handling inquiries, and supporting marketing initiatives across social media and listings.

Qualifications

• Administrative support experience preferred in real estate.
• Experience handling contracts and documentation for real estate transactions is a plus.
• Strong organisational skills and accuracy in a fast-paced environment.

Responsibilities

• Provide administrative support to the sales team, including handling correspondence, scheduling appointments, and managing calendars.
• Assist with the preparation of contracts, agreements, and other documentation related to real estate transactions.
• Maintain organised and accurate records of property listings, client information, and sales activity.
• Adhere to compliance legislation.
• Coordinate property inspections and open houses, ensuring all arrangements are made.
• Act as a liaison between clients, agents, and stakeholders, delivering excellent customer service.
• Handle inquiries via phone, email, and in person and direct to the appropriate team member.
• Assist with agent and agency marketing, including social media, listings, and promotional materials.
• Thrive in a high-pressure environment and multitask to meet deadlines.
• Strong attention to detail and organization across a fast-paced setting.
• Excellent communication skills, written and verbal, with a professional demeanour.
• Proficiency in Microsoft Office and experience with real estate software or CRM systems.

Skills

Administrative support

Calendar management

Customer service

Communication skills

Attention to detail

Multitasking

Microsoft Office

CRM familiarity

Real estate software

Education

Assistant Agent certificate

Tools

Microsoft Office

CRM systems

Real estate software

Job description

Ray White Forster Tuncurry is seeking a motivated Sales Secretary to join our busy real estate team. You will provide administrative support to the sales team, manage calendars, prepare contracts, and maintain accurate records of listings and client information.

Responsibilities include coordinating inspections, open houses, handling inquiries, and supporting marketing initiatives across social media and listings.