Pructon - Administration Assistant

Pructon; Sydney; On-site; AUD 60,000 - 70,000; Full time

Job summary

Montefiore, Hunters Hill campus, is seeking an Administration Assistant to support the Executive Care Manager and Deputy Care Manager with secretarial and clerical duties in a rewarding, full-time role.

You will manage rostering, minutes, invoices, general office tasks, and coordinate communications with Consumers and Allied Health staff, while maintaining privacy and accuracy in records, and delivering high-quality customer service to stakeholders.

Qualifications

• Excellent verbal and written communication skills.
• Ability to work well independently and in a team setting.
• Strong attention to detail and the ability to work well under pressure.
• Effective time management and organisational skills.
• High level of computer literacy and ability to multi-task.
• Professional and courteous manner with good understanding of privacy principles.

Responsibilities

• Rostering
• Recording and typing of meeting minutes and agendas
• General office functions including mailing, photocopying, archiving, faxing and stationery orders
• Preparing memos, letters and other correspondence
• Process incoming accounts (including invoices)
• Maintain client feedback box
• Assist with general inquiries from Consumers
• Communicate with Allied Health staff regarding appointments with Consumers
• Issue employment packs to new employees
• Maintain record of staff mandatory training, police checks and work rights
• Ensure changes to Consumer details are updated across all nursing files
• Ensure delivery of Consumer’s mail and newspapers
• Liaise with housekeeping to ensure Consumer suites are ready for new admissions

Skills

Verbal communication

Written communication

Independent work

Team collaboration

Attention to detail

Time management

Computer literacy

Privacy principles

Tools

Time and attendance software

Job description

Montefiore has a fantastic opportunity for an Administration Assistant to join their close-knit team in Hunters Hill campus.

In this rewarding and full-time position, you’ll play an integral role in ensuring smooth day-to-day operations and delivering the exceptional service we’re known for.

The Role:

Your primary role will be to assist and support the Executive Care Manager and Deputy Care Manager through secretarial, administration and clerical duties.

Key duties will include, but are not limited to:

• Rostering
• Recording and typing of meeting minutes and agendas
• General office functions including mailing, photocopying, archiving, faxing and stationery orders
• Preparing memos, letters and other correspondence
• Process incoming accounts (including invoices)
• Maintain client feedback box
• Assist with general inquiries from Consumers
• Communicate with Allied Health staff regarding appointments with Consumers
• Issue employment packs to new employees
• Maintain record of staff mandatory training, police checks and work rights
• Ensure changes to Consumer details are updated across all nursing files
• Ensure delivery of Consumer’s mail and newspapers
• Liaise with housekeeping to ensure Consumer suites are ready for new admissions

Along with the essential criteria below, to succeed in this role, you will be friendly, helpful and be able to demonstrate a high level of customer service to both our internal and external stakeholders. You will have strong organisational skills and will be comfortable with using time and attendance software to assist with rostering staff.

• Excellent verbal and written communication skills
• Ability to work well independently and in a team setting
• Strong attention to detail and the ability to work well under pressure
• Effective time management and organisational skills
• High level of computer literacy and ability to multi-task
• Professional and courteous manner and good understanding of privacy principles

About Us:

Montefiore is an award-winning, Sydney-based aged care provider, with a proud 135-year history as a non-profit organisation founded on Jewish values. We support older members of the community to live with choice, dignity and wellbeing through trusted residential care, flexible home care and luxury retirement living.