Executive Care Administrative Assistant

Pructon; Sydney; On-site; AUD 60,000 - 70,000; Full time

Job summary

Montefiore, Hunters Hill campus, is seeking an Administration Assistant to support the Executive Care Manager and Deputy Care Manager with secretarial and clerical duties in a rewarding, full-time role.

You will manage rostering, minutes, invoices, general office tasks, and coordinate communications with Consumers and Allied Health staff, while maintaining privacy and accuracy in records, and delivering high-quality customer service to stakeholders.

Qualifications

• Excellent verbal and written communication skills.
• Ability to work well independently and in a team setting.
• Strong attention to detail and the ability to work well under pressure.
• Effective time management and organisational skills.
• High level of computer literacy and ability to multi-task.
• Professional and courteous manner with good understanding of privacy principles.

Responsibilities

• Rostering
• Recording and typing of meeting minutes and agendas
• General office functions including mailing, photocopying, archiving, faxing and stationery orders
• Preparing memos, letters and other correspondence
• Process incoming accounts (including invoices)
• Maintain client feedback box
• Assist with general inquiries from Consumers
• Communicate with Allied Health staff regarding appointments with Consumers
• Issue employment packs to new employees
• Maintain record of staff mandatory training, police checks and work rights
• Ensure changes to Consumer details are updated across all nursing files
• Ensure delivery of Consumer’s mail and newspapers
• Liaise with housekeeping to ensure Consumer suites are ready for new admissions

Skills

Verbal communication

Written communication

Independent work

Team collaboration

Attention to detail

Time management

Computer literacy

Privacy principles

Tools

Time and attendance software

Job description

Montefiore, Hunters Hill campus, is seeking an Administration Assistant to support the Executive Care Manager and Deputy Care Manager with secretarial and clerical duties in a rewarding, full-time role.

You will manage rostering, minutes, invoices, general office tasks, and coordinate communications with Consumers and Allied Health staff, while maintaining privacy and accuracy in records, and delivering high-quality customer service to stakeholders.