Provost Office Executive Coordinator

RMIT; Melbourne; On-site; AUD 110,000 - 140,000; Full time

Job summary

RMIT University is seeking an Executive Coordinator to work directly with the incoming Provost. This full-time HEW 7 role based at Melbourne City campus involves high-level executive, administrative and coordination support across a complex portfolio.

You will manage priorities, information, meetings and actions with sound judgement and discretion. You will liaise with senior stakeholders, prepare high-quality briefing materials, and help ensure the Provost’s time is directed to the most

Qualifications

• Experience supporting a senior executive with discretion and professionalism.
• Ability to manage competing priorities and anticipate needs.
• Experience within a university or similarly complex organisation is highly regarded.

Responsibilities

• Provide high level executive support to the Provost, including complex diary, meeting, correspondence, and communication management.
• Coordinate the Provost’s forward schedule and priorities, anticipating commitments and information requirements.
• Prepare briefings, papers, reports, and presentations to ensure the Provost is well prepared for engagements and decisions.
• Triages requests, prioritises, redirects, or escalates matters to protect the Provost’s time.
• Provide secretariat and coordination support for committees and meetings, tracking actions and follow through.
• Build relationships across RMIT and act as a connection between the Provost’s Office and senior stakeholders.
• Support projects, events, travel, office systems, records, and financial administration.

Skills

Executive support

Diary management

Stakeholder management

High level coordination

Written communication

Tools

Microsoft 365

SharePoint

Job description

RMIT University is seeking an Executive Coordinator to work directly with the incoming Provost. This full-time HEW 7 role based at Melbourne City campus involves high-level executive, administrative and coordination support across a complex portfolio.

You will manage priorities, information, meetings and actions with sound judgement and discretion. You will liaise with senior stakeholders, prepare high-quality briefing materials, and help ensure the Provost’s time is directed to the most