Executive Assistant to the Pro Vice-Chancellor

University of Newcastle Employees, Location, Alumni; Newcastle; On-site; AUD 971,000 - 972,000; Full time

Benefits offered by this job

Higher Education Worker Level 6

17% superannuation

Additional leave entitlements

Health and lifestyle benefits

Job summary

The University of Newcastle is seeking an Executive Assistant to partner with the Pro Vice-Chancellor and College General Manager, delivering exceptional executive support and driving day-to-day operations of the College leadership team.

You will manage priorities, coordinate activities, prepare briefing materials, and support senior leaders on strategic initiatives in a dynamic HE environment at Callaghan Campus.

Qualifications

• Demonstrated ability to deliver outstanding professional support to senior staff in a large, complex environment.
• Ability to manage competing priorities with initiative and good judgement.
• Excellent organisational, administrative and committee skills with attention to detail.
• Outstanding written and verbal communication, and ability to maintain confidentiality.

Responsibilities

• Manage a complex executive diary, coordinating meetings, priorities and commitments.
• Prepare high-quality reports, presentations, correspondence, submissions and briefing materials.
• Conduct research, analyse information and compile insights for planning and decision-making.
• Coordinate meetings, prepare agendas, record minutes and track actions.
• Support the Pro Vice-Chancellor by preparing documentation for meetings and engagements; ensure information flow across the College.
• Build and maintain relationships with internal and external stakeholders.
• Coordinate visiting delegations, events and executive activities.
• Contribute to projects, process improvements and College initiatives.
• Develop efficient systems and workflows to support the Office of the Pro Vice-Chancellor.

Skills

Executive support

Diary management

Stakeholder engagement

Report preparation

Job description

The University of Newcastle is seeking an Executive Assistant to partner with the Pro Vice-Chancellor and College General Manager, delivering exceptional executive support and driving day-to-day operations of the College leadership team.

You will manage priorities, coordinate activities, prepare briefing materials, and support senior leaders on strategic initiatives in a dynamic HE environment at Callaghan Campus.