Executive Assistant to Pro Vice-Chancellor

Stockman Steaks Pty Ltd; Newcastle; Remote; AUD 97,000 - 107,000; Full time

Benefits offered by this job

17% superannuation

University Holiday leave

Personal, life and parental leave

Annual leave loading

Purchased leave

Health and lifestyle discounts

Job summary

The University of Newcastle is seeking an experienced Executive Assistant to support the Pro Vice-Chancellor and College General Manager, driving day-to-day operations for the College leadership team. You will manage priorities, coordinate key activities and contribute to projects aligned with strategic objectives.

With strong organisational skills, you will build relationships, prepare briefing materials, and ensure timely follow-up of actions while supporting complex governance processes at

Qualifications

• Proven ability to provide executive support to senior staff in a large university environment.
• Strong organisational skills, initiative and sound judgement.

Responsibilities

• Manage a complex executive diary, coordinating meetings, priorities and commitments.
• Prepare high-quality reports, presentations, correspondence, submissions and briefing materials.
• Conduct research, analyse information and compile insights to support planning and decision-making.
• Coordinate meetings, prepare agendas, record minutes and ensure timely follow-up of actions.
• Support the Pro Vice-Chancellor by preparing documentation for meetings, events and engagements, and facilitate information flow across the College and University.
• Build and maintain strong relationships with internal and external stakeholders.
• Coordinate visiting delegations, events and executive-level activities.
• Contribute to projects, process improvements and initiatives that support College objectives.
• Develop and maintain efficient systems and workflows to support the Office of the Pro Vice-Chancellor.

Skills

Diary management

Report preparation

Research and analysis

Stakeholder management

Meeting coordination

Executive support

Job description

The University of Newcastle is seeking an experienced Executive Assistant to support the Pro Vice-Chancellor and College General Manager, driving day-to-day operations for the College leadership team. You will manage priorities, coordinate key activities and contribute to projects aligned with strategic objectives.

With strong organisational skills, you will build relationships, prepare briefing materials, and ensure timely follow-up of actions while supporting complex governance processes at