Provost Office Executive Coordinator

RMIT University Vietnam; Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

RMIT University Melbourne is seeking an Executive Coordinator to work directly with the incoming Provost on establishing and operating the Provost's Office.

You will provide high level executive, administrative and coordination support across a complex portfolio, manage diaries, briefs, and meetings, and liaise with senior internal and external stakeholders.

This full-time HEW7 role is based at the Melbourne City campus and offers visibility, autonomy and impact.

Qualifications

• Experience supporting a senior executive with discretion and professionalism.
• Excellent written and verbal communication skills for high quality correspondence, briefs and executive materials.
• Ability to anticipate needs, manage competing priorities and remain calm under pressure.
• Confidence working with senior stakeholders and building trusted relationships across a large organisation.
• Strong problem solving skills and ability to escalate issues when required.
• Ability to look ahead and ensure commitments, information and actions are managed effectively.
• Experience supporting governance, committees, projects and administrative processes, with strong capability across Microsoft 365.

Responsibilities

• Provide high level executive support to the Provost, including complex diary, meeting, correspondence, and communication management.
• Coordinate the Provost's forward schedule and priorities, anticipating upcoming commitments, dependencies, and information requirements.
• Coordinate briefings, presentations, meeting papers, reports, and other information to ensure the Provost is well prepared for key engagements and decisions.
• Triage requests and incoming matters, using sound judgement to prioritise, redirect, or escalate issues, protect the Provost's time, and ensure attention is directed to the matters requiring it most.
• Provide secretariat and coordination support for committees, working groups, and meetings, including tracking actions and ensuring timely follow through.
• Build strong relationships across RMIT and act as an effective point of connection between the Provost's Office and senior internal and external stakeholders.
• Support projects, events, travel, office systems, records, and financial administration, contributing to the smooth day to day operation of the Provost's Office.

Skills

Executive support

Stakeholder management

Organisation skills

Communication skills

Governance experience

Microsoft 365

Tools

Microsoft 365

Job description

RMIT University Melbourne is seeking an Executive Coordinator to work directly with the incoming Provost on establishing and operating the Provost's Office.

You will provide high level executive, administrative and coordination support across a complex portfolio, manage diaries, briefs, and meetings, and liaise with senior internal and external stakeholders.

This full-time HEW7 role is based at the Melbourne City campus and offers visibility, autonomy and impact.