Executive & Project Coordination Specialist

Victoria University; Melbourne; On-site; AUD 92,000 - 99,000; Full time

Job summary

Victoria University in Melbourne’s west invites applications for a project coordination and executive support role. You will work with senior leaders, manage priorities and support key VU TAFE projects while building relationships with a diverse range of stakeholders.

The role offers a proactive environment with opportunities to develop skills, contribute to strategic initiatives and grow within a values-led university, located at Footscray Nicholson.

Qualifications

• Experience in project coordination, executive support or a similar administrative role.
• Strong organisational and time management skills with the ability to manage competing priorities and deadlines.
• Excellent communication and stakeholder engagement skills, with the ability to build positive working relationships.
• Proactive, solutions-focused approach, using initiative to anticipate needs and resolve issues.
• Strong attention to detail and the ability to deliver high-quality work in a fast-paced environment.
• Collaborative mindset and willingness to learn and contribute to team success.

Responsibilities

• Provide high-level organisational and administrative support to the Executive Director College of Health, Early Childhood Education and Community Services.
• Provide high level project support to key VU TAFE projects and undertake information-gathering activities.
• Secretarial and administrative support for committee meetings including agendas, venues, papers and technical support.
• Liaise with internal and external stakeholders and maintain a large network database.
• Serve as an effective communication interface between offices of senior leaders.

Skills

Project coordination

Executive support

Stakeholder engagement

Time management

Attention to detail

Team collaboration

Job description

Victoria University in Melbourne’s west invites applications for a project coordination and executive support role. You will work with senior leaders, manage priorities and support key VU TAFE projects while building relationships with a diverse range of stakeholders.

The role offers a proactive environment with opportunities to develop skills, contribute to strategic initiatives and grow within a values-led university, located at Footscray Nicholson.