Executive Assistant to College Leadership

AustCorp Executive; Maitland; On-site; AUD 97,000 - 107,000; Full time

Job summary

AustCorp Executive is seeking an Executive Assistant to support the Pro Vice-Chancellor and College General Manager at the University of Newcastle. You will manage complex priorities, coordinate key activities and drive efficient information flow across the College leadership team.

This HEW 6, full-time role located at Callaghan Campus offers diverse, impactful work with senior leaders, ongoing opportunities to improve processes and strong stakeholder engagement.

Qualifications

• Experience supporting senior leadership and managing complex diaries.
• Ability to coordinate meetings, prepare briefs and summaries.
• Strong written and verbal communication with gatekeeping skills.

Responsibilities

• Manage a complex executive diary and coordinate meetings and priorities.
• Prepare high-quality reports, presentations, submissions and briefing materials.
• Conduct research and compile insights to support planning and decisions.
• Record minutes, prepare agendas and follow up actions timely.
• Support meetings with background documentation and information flow.
• Build relationships with internal and external stakeholders.
• Coordinate delegations, events and executive activities.
• Contribute to projects and process improvements across the Office.

Skills

Diary management

Stakeholder relations

Meeting coordination

Reporting briefing

Tools

Microsoft Office

Job description

AustCorp Executive is seeking an Executive Assistant to support the Pro Vice-Chancellor and College General Manager at the University of Newcastle. You will manage complex priorities, coordinate key activities and drive efficient information flow across the College leadership team.

This HEW 6, full-time role located at Callaghan Campus offers diverse, impactful work with senior leaders, ongoing opportunities to improve processes and strong stakeholder engagement.