Executive Assistant to College Leadership

University of Newcastle; Newcastle; Sur place; AUD 97 000 - 107 000; Plein temps

Résumé du poste

The University of Newcastle is seeking an Executive Assistant to support the Pro Vice-Chancellor and College General Manager. You will manage complex priorities, coordinate key activities, and drive initiatives that support the College’s strategic objectives.

This HEW 6 role is full time, located at Callaghan Campus (Awabakal land). You will build strong relationships with internal and external stakeholders and contribute to innovative process improvements across the College.

Qualifications

• Experience supporting senior leaders in a large organisation.
• Proven ability to manage complex schedules and conflicting priorities.
• Strong written and verbal communication skills.

Responsabilités

• Manage a complex executive diary, coordinating meetings, priorities and commitments.
• Prepare high-quality reports, presentations, correspondence, submissions and briefing materials.
• Conduct research, analyse information and compile insights to support planning and decision-making.
• Coordinate meetings, prepare agendas, record minutes and ensure timely follow-up of actions.
• Support the Pro Vice-Chancellor by preparing documentation and background information for meetings, events and key engagements.
• Build and maintain strong relationships with internal and external stakeholders.
• Coordinate visiting delegations, events and executive-level activities.
• Contribute to projects, process improvements and initiatives that support College objectives.
• Develop and maintain efficient systems, processes and workflows to support the Office of the Pro Vice-Chancellor.

Connaissances

Executive support

Calendar management

Report preparation

Stakeholder liaison

Description du poste

The University of Newcastle is seeking an Executive Assistant to support the Pro Vice-Chancellor and College General Manager. You will manage complex priorities, coordinate key activities, and drive initiatives that support the College’s strategic objectives.

This HEW 6 role is full time, located at Callaghan Campus (Awabakal land). You will build strong relationships with internal and external stakeholders and contribute to innovative process improvements across the College.