Property Sales Ops Lead – CRM & Procore Expert

Gardner Vaughan; Brisbane; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Collaborative team culture

Exposure to high-profile property proj

Opportunity to streamline systems

Job summary

Gardner Vaughan is seeking a highly organized Sales Administrator to support our Sales & Marketing team in Brisbane. You will manage OTP contracts, variations, and our CRM ecosystem, ensuring 100% data integrity across deals and pricing from initial EOI to settlement.

You will design and optimise HubSpot automations, run cross-platform audits, and support client-facing activities and events. A proactive, accurate approach is essential in a fast-paced property environment.

Qualifications

• Proven experience in CRM administration with HubSpot preferred.
• Familiarity with Procore for tracking plans and variations.
• Uncompromising precision when handling contracts, pricing matrices, and variations.
• High proficiency across Google Workspace (Sheets, Docs, Drive).
• Excellent time management and clear written and verbal communication.
• Collaborative, value-driven mindset and continuous improvement.

Responsibilities

• Generate, update, and manage OTP sales and leasing contracts, EOIs, and formal agreements with accuracy.
• Coordinate end-to-end build variations from clients and sales agents to the site team via Procore.
• Maintain organised digital filing for all contract documentation and amendments.

Skills

CRM administration

Data accuracy

Time management

Communication

Cross-team collaboration

Project coordination

Tools

HubSpot

Procore

ApprovalMax

Google Workspace

Job description

Gardner Vaughan is seeking a highly organized Sales Administrator to support our Sales & Marketing team in Brisbane. You will manage OTP contracts, variations, and our CRM ecosystem, ensuring 100% data integrity across deals and pricing from initial EOI to settlement.

You will design and optimise HubSpot automations, run cross-platform audits, and support client-facing activities and events. A proactive, accurate approach is essential in a fast-paced property environment.