Contract Administrator

Gardner Vaughan; Sunshine Coast Regional; On-site; AUD 90,000 - 130,000; Full time

Job summary

Gardner Vaughan on the Sunshine Coast is seeking a Contract Administrator to join the Eden project’s on-site team. With 3–5 years of multi-residential construction experience, you will drive procurement accuracy, cost control, and contract compliance across Time, Cost, Quality and Safety.

You will work closely with a Senior Contract Administrator, apply Procore or similar software, manage tenders and RTL, and support career development within Gardner Vaughan's collaborative culture.

Qualifications

• 3–5 years of Contract Administration experience in Australian commercial or multi-residential building construction.
• Tertiary degree in Construction Management or related discipline.
• Valid Driver’s Licence and Construction Induction White Card.
• Proficiency in Procore is advantageous.

Responsibilities

• Procurement and Lettings: Manage the RTL process, compile subcontract scopes, analyse tenders, and lead pre-commencement meetings.
• Cost & Financial Control: Oversee progress claims, order entries, variation reviews, payment certificates, and budget forecasting.
• Program & Schedule Support: Track subcontractor deliverables, manage EOTs and notices, and ensure milestone dates are met.
• Quality & Administration: Manage RFIs, shop drawings, and Head Contract variations while ensuring compliance with Australian Standards and QBCC guidelines.
• WHS & Compliance: Verify subcontractor SWMS, MSDS, licences, and insurance prior to site commencement.

Skills

Contract Administration experience

Attention to detail

Team player

Negotiation skills

Education

Bachelor’s degree in Construction Management

Tools

Procore

Job description

Gardner Vaughan is an established, award-winning builder-developer with a 37 year pedigree in acquiring, designing, constructing, and marketing & selling, multi-residential developments across South East Queensland.

Backed by a 100% completion rate, our priority is delivering uncompromising quality while fostering a strong internal culture built on transparency, loyalty, and performance. With clear pathways for growth, hands‑on leadership, and a collaborative environment where every voice is valued, your work directly shapes project success and team legacy.

About The Project

Currently underway and scheduled for completion in Q3 2028, Eden is a landmark mixed‑use development set to transform Caloundra. Spanning two 11‑storey towers, the Sunshine Coast project will deliver 179 residential apartments alongside eight commercial lots.

The Opportunity

We are seeking an ambitious, industrious Contract Administrator with 3-5 years of multi-residential construction experience to join our dedicated on‑site project team.

Working closely alongside an experienced Senior Contract Administrator, you will play a pivotal role in driving financial accuracy, procurement success, and contract compliance across all four pillars of construction: Time, Cost, Quality, and Safety.

Designed for an ambitious professional, this role pairs direct leadership mentorship with structured career development, giving you the tools and support to master our established operational standards.

Key Responsibilities

• Procurement & Lettings: Manage the Request to Let (RTL) process, compile subcontract scopes, analyse tenders, and lead pre‑commencement meetings.
• Cost & Financial Control: Oversee progress claims, order entries, variation reviews, payment certificates, and budget forecasting.
• Program & Schedule Support: Track subcontractor deliverables, manage EOTs and notices, and ensure key milestone dates are met.
• Quality & Administration: Manage RFIs, shop drawings, and Head Contract variations while ensuring compliance with Australian Standards and QBCC guidelines.
• WHS & Compliance: Verify subcontractor SWMS, MSDS, licences, and insurance prior to site commencement.

What We Are Looking For

• Experience: 3-5 years of Contract Administration experience within Australian commercial or multi‑residential building construction (experience on projects $25M+ preferred).
• Qualifications: Tertiary degree in Construction Management, or a related discipline.
• Site Credentials: Valid Driver's Licence and Construction Induction White Card.
• Software Skills: Proficiency in Procore (or similar construction management software) and standard financial/procurement registers is highly advantageous.
• Team Player: A team‑first attitude, high attention to detail, strong negotiation skills, and a genuine desire to learn Gardner Vaughan systems.

What We Offer

By joining Gardner Vaughan, you will secure long‑term stability through a strong pipeline on the Sunshine Coast. You'll work alongside accomplished leaders, and most importantly, you will become part of a collaborative, supportive site team where your ideas are valued, and success is celebrated.