Property Administrator: Lease & Portfolio Management

Ahrens; Adelaide; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Employee Assistance Program

Discounts across health insurance, gym

Generous paid parental leave

Annual Employee Donation Scheme

Regular team and social events

Career development and progression

Job summary

Ahrens is seeking a Property Administrator to join Group Support Service at either the Kent Town or Kingsford office. You will manage lease administration, recover outgoings, coordinate tenants, maintenance and compliance, reporting to the Executive General Manager – Finance.

Responsibilities include setting up leases, conducting reconciliations, processing renewals, and maintaining critical dates; you will also handle invoicing, bonds, and property reporting while supporting ESG initiatives.

Qualifications

• 2+ years' experience in property administration or property management (commercial or industrial preferred).
• Working knowledge of commercial lease structures and outgoings recovery.
• Strong numeracy: invoicing, reconciliations and account coding.
• Excellent organisation and the ability to juggle competing priorities.
• Excellent written and verbal communication, with confidence dealing with tenants, contractors and internal teams.
• Advanced Microsoft skills (especially Excel), plus SharePoint and financial applications.
• Current driver's licence and willingness to travel to sites for inspections.
• A self-motivated, results-driven approach.

Responsibilities

• Set up new leases so rent, outgoings and critical dates are right from day one.
• Review leases and run annual outgoings reconciliations across leased and owned properties.
• Prepare lease approvals and renewals for industrial, commercial and residential properties.
• Maintain the critical dates register (expiries, options, rent reviews, make-goods).
• Coordinate rent reviews and manage rental bonds.
• Be the go-to contact for tenants, including maintenance requests.
• Invoice tenants and follow up debts.
• Arrange employee accommodation in Group-owned houses, including invoicing and payroll deductions.
• Review and approve property invoices, and manage council rates and land tax schedules.
• Coordinate large market energy contracts and prepare regular property reporting.
• Assist with ESG reporting.
• Coordinate repairs, maintenance, building inspections and compliance, including solar systems and security key fobs for SA sites.
• Conduct property inspections and prepare entry condition reports.
• Coordinate property sales, purchases and applications.
• Keep property records tidy in SharePoint and Skytrust (QHSE system).

Skills

Property administration

Lease knowledge

Numeracy

Organisation

Communication

Self-motivated

Travel readiness

Tools

Excel

SharePoint

Job description

Ahrens is seeking a Property Administrator to join Group Support Service at either the Kent Town or Kingsford office. You will manage lease administration, recover outgoings, coordinate tenants, maintenance and compliance, reporting to the Executive General Manager – Finance.

Responsibilities include setting up leases, conducting reconciliations, processing renewals, and maintaining critical dates; you will also handle invoicing, bonds, and property reporting while supporting ESG initiatives.