Property Administrator

Ahrens; Adelaide; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Employee Assistance Program

Discounts across health insurance, gym

Generous paid parental leave

Annual Employee Donation Scheme

Regular team and social events

Career development and progression

Job summary

Ahrens is seeking a Property Administrator to join Group Support Service at either the Kent Town or Kingsford office. You will manage lease administration, recover outgoings, coordinate tenants, maintenance and compliance, reporting to the Executive General Manager – Finance.

Responsibilities include setting up leases, conducting reconciliations, processing renewals, and maintaining critical dates; you will also handle invoicing, bonds, and property reporting while supporting ESG initiatives.

Qualifications

• 2+ years' experience in property administration or property management (commercial or industrial preferred).
• Working knowledge of commercial lease structures and outgoings recovery.
• Strong numeracy: invoicing, reconciliations and account coding.
• Excellent organisation and the ability to juggle competing priorities.
• Excellent written and verbal communication, with confidence dealing with tenants, contractors and internal teams.
• Advanced Microsoft skills (especially Excel), plus SharePoint and financial applications.
• Current driver's licence and willingness to travel to sites for inspections.
• A self-motivated, results-driven approach.

Responsibilities

• Set up new leases so rent, outgoings and critical dates are right from day one.
• Review leases and run annual outgoings reconciliations across leased and owned properties.
• Prepare lease approvals and renewals for industrial, commercial and residential properties.
• Maintain the critical dates register (expiries, options, rent reviews, make-goods).
• Coordinate rent reviews and manage rental bonds.
• Be the go-to contact for tenants, including maintenance requests.
• Invoice tenants and follow up debts.
• Arrange employee accommodation in Group-owned houses, including invoicing and payroll deductions.
• Review and approve property invoices, and manage council rates and land tax schedules.
• Coordinate large market energy contracts and prepare regular property reporting.
• Assist with ESG reporting.
• Coordinate repairs, maintenance, building inspections and compliance, including solar systems and security key fobs for SA sites.
• Conduct property inspections and prepare entry condition reports.
• Coordinate property sales, purchases and applications.
• Keep property records tidy in SharePoint and Skytrust (QHSE system).

Skills

Property administration

Lease knowledge

Numeracy

Organisation

Communication

Self-motivated

Travel readiness

Tools

Excel

SharePoint

Job description

Ahrens is a fifth-generation, Australian family-owned company, with over 120 years’ experience in delivering a wide range of high-quality and cost-effective products and projects across Australia, with footprints overseas.

Our growth has culminated in the business we are today: a full Construction, Engineering, Mining & Industrial Services, Sheds & Silos and Water Storage company which provides complete turnkey project solutions, supported by our 26 divisions.

With over 2,000 employees Australia-wide, we foster a positive and supportive team culture which embraces diversity and innovation, while aligning with our core values of commitment, integrity and safety. In return, we reward those who passionately work with us towards our vision.

The role

Ahrens is looking for a Property Administrator to join Group Support Service in either our Kent Town or Kingsford office.

The Property Administrator will keep our leased and owned property portfolio running smoothly. You'll own lease administration, make sure outgoings are fully recovered, and coordinate tenants, maintenance and compliance. You'll report to the Executive General Manager – Finance.

What you\'ll do:

• Set up new leases so rent, outgoings and critical dates are right from day one
• Review leases and run annual outgoings reconciliations across leased and owned properties
• Prepare lease approvals and renewals for industrial, commercial and residential properties
• Maintain the critical dates register (expiries, options, rent reviews, make-goods)
• Coordinate rent reviews and manage rental bonds
• Be the go-to contact for tenants, including maintenance requests
• Invoice tenants and follow up debts
• Arrange employee accommodation in Group-owned houses, including invoicing and payroll deductions
• Review and approve property invoices, and manage council rates and land tax schedules
• Coordinate large market energy contracts and prepare regular property reporting
• Assist with ESG reporting
• Coordinate repairs, maintenance, building inspections and compliance, including solar systems and security key fobs for SA sites
• Conduct property inspections and prepare entry condition reports
• Coordinate property sales, purchases and applications
• Keep property records tidy in SharePoint and Skytrust (QHSE system)

What you\'ll bring:

• 2+ years' experience in property administration or property management (commercial or industrial preferred)
• Working knowledge of commercial lease structures and outgoings recovery
• Strong numeracy: invoicing, reconciliations and account coding
• Excellent organisation and the ability to juggle competing priorities
• Excellent written and verbal communication, with confidence dealing with tenants, contractors and internal teams
• Advanced Microsoft skills (especially Excel), plus SharePoint and financial applications
• Current driver\'s licence and willingness to travel to sites for inspections
• A self-motivated, results-driven approach

Nice to have:

• Experience preparing outgoings budgets and reconciliations
• Exposure to facilities management, energy contracts or QHSE systems like Skytrust

Join a growth-focused, values-driven business where your expertise makes a real impact. Enjoy a range of benefits including:

• Employee Assistance Program for you and your family
• Discounts across health insurance, gyms, travel, retail, and more
• Generous paid parental leave
• Annual Employee Donation Scheme
• Regular team and social events
• Career development and progression opportunities

Ahrens is an Equal Opportunity employer who recognises the value in a diverse workforce. We are dedicated to promoting an inclusive workplace and encourage applications from all genders and people of Indigenous backgrounds