Property Administration & Coordination Specialist

Sercanto; Canberra; On-site; AUD 55,000 - 62,000; Full time

Job summary

SOS Recruitment is seeking a highly organised Property Administration Officer to support a Senior Development Manager in Canberra. This 12‑month contract with potential for permanent employment covers contractor coordination, tenant maintenance, invoicing and document management.

The role is 100% Canberra-based, based in the office daily, with an ASAP start date and a focus on compliant, well-maintained buildings and efficient administration.

Qualifications

• Strong administration and organisational skills with excellent attention to detail.
• Ability to manage competing priorities and deadlines.
• Proficient in document, records and filing management.
• Professional written and verbal communication.
• Confidence liaising with tenants, contractors, suppliers and stakeholders.
• Numerical skills for reviewing invoices and tracking sheets.
• MS Office skills: Outlook, Word, Excel.
• Willingness to learn across management systems.
• Proactive, ownership of tasks; interest in AI/automation.
• Experience in property/facilities/building management advantageous but not essential.

Responsibilities

• Coordinate contractor bookings, site access, work orders and related docs.
• Triage and manage tenant maintenance requests with contractors and suppliers.
• Review, process and maintain invoices, job cards and records.
• Maintain asset registers and utility tracking sheets.
• Track monthly submeter readings and utility accounts.
• Manage insurance documentation for contractors and consultants.
• Assist with document formatting, version control, signatures and filing.
• Support tenant communications and respond to general enquiries.
• Provide diary management and general admin support.
• Assist with transition to new management systems and data entry.
• Leverage technology and automation to improve processes.

Skills

Administration

Organisational skills

Communication

Numerical skills

MS Office (Outlook, Word, Excel)

Problem solving

Proactive attitude

Stakeholder liaison

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Data entry systems

Job description

SOS Recruitment is seeking a highly organised Property Administration Officer to support a Senior Development Manager in Canberra. This 12‑month contract with potential for permanent employment covers contractor coordination, tenant maintenance, invoicing and document management.

The role is 100% Canberra-based, based in the office daily, with an ASAP start date and a focus on compliant, well-maintained buildings and efficient administration.