Property Ops & Contracts Coordinator

Molonglo; Canberra; On-site; AUD 70,000 - 95,000; Full time

Job summary

Molonglo is seeking a capable Building Administrator in Canberra to support the Senior Development Manager in daily operations, contract administration, and supplier coordination. You will help manage preventive maintenance, ensure regulatory compliance, and respond to tenant maintenance requests.

The role focuses on maintaining accurate contract foundations, asset and utility tracking, and transitioning to new management systems with an emphasis on AI-enabled workflow improvements.

Qualifications

• Experience in the property industry in contract administration and building operations.
• Strong computer skills and confidence using cloud-based systems and document management platforms.
• Demonstrated ability to adopt and implement AI tools in a professional context.

Responsibilities

• Coordinate and end-to-end manage service contractors and suppliers from briefs to onboarding and close-out.
• Maintain asset registers and utility tracking; monitor billing and consumption.
• Review invoices, service reports and variances against contracted scope.
• Assist with transition to new management systems and validate data entry.
• Identify opportunities to integrate AI tools to streamline workflows.

Skills

Contract administration

Building operations

Project coordination

Communication skills

Attention to detail

Problem solving

Confidentiality

AI tools adoption

Task management

Stakeholder management

Education

Degree qualifications in a relevant field

Working towards a qualification

Tools

Procore

Acconex

Released

My Buildings

Cloud-based systems

Job description

Molonglo is seeking a capable Building Administrator in Canberra to support the Senior Development Manager in daily operations, contract administration, and supplier coordination. You will help manage preventive maintenance, ensure regulatory compliance, and respond to tenant maintenance requests.

The role focuses on maintaining accurate contract foundations, asset and utility tracking, and transitioning to new management systems with an emphasis on AI-enabled workflow improvements.