Property Administration Specialist — Building Portfolio

SOS Recruitment; Canberra; On-site; AUD 172,200,000 - 185,976,000; Full time

Job summary

SOS Recruitment is seeking a highly organised Administration Officer to support a Senior Development Manager and manage a portfolio of buildings in Canberra. This 12-month contract with potential for permanent employment starts ASAP and pays AU$64.10 per hour plus 12% super.

The role is 100% Canberra-based and office-based daily. Responsibilities include coordinating contractor bookings, tenant maintenance, invoicing, asset registers, compliance tracking and general administration.

Qualifications

• Strong administration and organisational skills with attention to detail.
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Responsibilities

• Coordinate contractor bookings, site access, work orders and documentation.
• Triage and manage tenant maintenance requests; liaise with contractors, suppliers and consultants.
• Review, process and maintain invoices, contractor job cards and records.
• Maintain asset registers, utility tracking sheets and building records.
• Review utility accounts and coordinate monthly submeter readings.
• Track insurance docs and keep records current.
• Assist with document formatting, signatures and filing.
• Support tenant communications and respond to inquiries with stakeholders.
• Provide diary management and general admin support.
• Assist with data entry and transition to new management systems.
• Use technology, AI and automation to improve processes where appropriate.

Skills

Administration

Organisational skills

Communication

MS Office

Data entry

Proactivity

Tech & automation

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Management systems

Job description

SOS Recruitment is seeking a highly organised Administration Officer to support a Senior Development Manager and manage a portfolio of buildings in Canberra. This 12-month contract with potential for permanent employment starts ASAP and pays AU$64.10 per hour plus 12% super.

The role is 100% Canberra-based and office-based daily. Responsibilities include coordinating contractor bookings, tenant maintenance, invoicing, asset registers, compliance tracking and general administration.