Administration Officer

Sercanto; Canberra; On-site; AUD 55,000 - 62,000; Full time

Job summary

SOS Recruitment is seeking a highly organised Property Administration Officer to support a Senior Development Manager in Canberra. This 12‑month contract with potential for permanent employment covers contractor coordination, tenant maintenance, invoicing and document management.

The role is 100% Canberra-based, based in the office daily, with an ASAP start date and a focus on compliant, well-maintained buildings and efficient administration.

Qualifications

• Strong administration and organisational skills with excellent attention to detail.
• Ability to manage competing priorities and deadlines.
• Proficient in document, records and filing management.
• Professional written and verbal communication.
• Confidence liaising with tenants, contractors, suppliers and stakeholders.
• Numerical skills for reviewing invoices and tracking sheets.
• MS Office skills: Outlook, Word, Excel.
• Willingness to learn across management systems.
• Proactive, ownership of tasks; interest in AI/automation.
• Experience in property/facilities/building management advantageous but not essential.

Responsibilities

• Coordinate contractor bookings, site access, work orders and related docs.
• Triage and manage tenant maintenance requests with contractors and suppliers.
• Review, process and maintain invoices, job cards and records.
• Maintain asset registers and utility tracking sheets.
• Track monthly submeter readings and utility accounts.
• Manage insurance documentation for contractors and consultants.
• Assist with document formatting, version control, signatures and filing.
• Support tenant communications and respond to general enquiries.
• Provide diary management and general admin support.
• Assist with transition to new management systems and data entry.
• Leverage technology and automation to improve processes.

Skills

Administration

Organisational skills

Communication

Numerical skills

MS Office (Outlook, Word, Excel)

Problem solving

Proactive attitude

Stakeholder liaison

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Data entry systems

Job description

Job Description Job Description

Position: Property Administration Officer
Location: Canberra, ACT
Start date: ASAP
Duration: 12-month contract with potential for permanent employment
Pay rate: $** per hour plus 12% super
Security requirements: Must have full working rights in Australia

Overview:

Our client is seeking a highly organised and proactive Property Administration Officer to provide day-to-day support to a Senior Development Manager and assist with the effective management of a portfolio of buildings. This is a varied, hands‑on role covering contractor coordination, tenant maintenance requests, invoicing, document management, asset and utility registers, compliance tracking and general administration. The successful candidate will play an important role in ensuring buildings are well maintained, compliant and efficiently managed. This role would suit someone who enjoys variety, has excellent attention to detail and is comfortable coordinating multiple tasks and stakeholders. The position is 100% Canberra-based , with the successful candidate expected to work from the office each day.

Responsibilities:

• Coordinate contractor bookings, site access, work orders and associated documentation.
• Triage, track and manage tenant maintenance requests and liaise with contractors, suppliers and consultants.
• Review, process and maintain invoices, contractor job cards and supporting records.
• Maintain asset registers, utility tracking sheets and other building records.
• Review utility accounts against internal records and coordinate monthly submeter readings.
• Track contractor, supplier and consultant insurance documentation and ensure records remain current.
• Assist with document formatting, version control, signatures, approvals and filing.
• Support tenant communications and respond to general enquiries in coordination with relevant stakeholders.
• Provide diary management and general administrative support.
• Assist with the transition to new management systems, including data entry and validation.
• Use technology, AI and automation tools to improve administrative processes and efficiency where appropriate.

Experience/requirements:

• Strong administration and organisational skills with excellent attention to detail.
• Demonstrated ability to manage competing priorities, requests and deadlines.
• Strong document, records and filing management skills.
• Professional written and verbal communication skills.
• Confidence liaising with tenants, contractors, suppliers and other stakeholders.
• Good numerical skills and confidence reviewing invoices, accounts and tracking sheets.
• Strong Microsoft Office skills, particularly Outlook, Word and Excel.
• Ability to learn and work confidently across different management systems.
• Proactive approach with the ability to take ownership of administrative tasks.
• An interest in using technology, AI and automation to improve processes.
• Previous experience in property, facilities management, building management, construction or a similar environment would be advantageous but is not essential.

SOS Recruitment is committed to workplace diversity and equity in employment. We encourage applications from Aboriginal and Torres Strait Islander peoples, people with disabilities, women, people with family responsibilities, and individuals from diverse cultural, linguistic, religious and LGBTIQ backgrounds.