Projects Coordinator

Woods & Co; City of Melbourne; On-site; AUD 72,000 - 88,000; Full time

Benefits offered by this job

Strong career progression

Monthly activities

Breakfasts and wellness events

Christmas celebrations

Spin-the-wheel competitions

Birthday perks

Referral gift voucher

Job summary

Woods & Co Recruitment is excited to recruit a Projects Coordinator to join a dynamic team managing investment property projects in Melbourne. This role focuses on guiding clients from contract signing to handover, providing exceptional service, and keeping projects on track.

You will coordinate all aspects of client projects, liaise with suppliers and internal teams, and maintain accurate documentation while seeking process improvements.

Qualifications

• Previous project coordination experience is highly desirable.
• Experience in a similar role is a must.
• Strong organisational and time management skills in a fast-paced environment.
• Excellent communication skills, able to convey complex information simply.
• Proven ability to manage multiple projects and stakeholders effectively.
• Experience liaising with suppliers and internal teams.
• Ability to identify process improvements and handle challenges professionally.
• Attention to detail with high accuracy in documentation.
• Proactive attitude and dedication to delivering outstanding client service.

Responsibilities

• Manage a portfolio of clients, guiding them from contract signing to project handover.
• Act as the main point of contact for clients, providing exceptional customer service.
• Coordinate all aspects of client projects, ensuring timelines and deliverables are met.
• Communicate project updates and process explanations clearly via email or phone.
• Liaise with third-party suppliers and manage relationships to ensure smooth information flow.
• Collaborate with the operational team to ensure a cohesive workflow.
• Maintain accurate project documentation and keep detailed records in the database.
• Continuously assess and improve project processes for efficiency.
• Promote client engagement, encouraging reviews and referrals at project completion.

Skills

Client management

Project coordination

Stakeholder management

Communication

Documentation

Process improvement

Job description

Woods & Co Recruitment is excited to be recruiting for a Projects Coordinator to join a dynamic team specialising in managing investment property projects. This is an exceptional opportunity for an organised and communicative professional to play a pivotal role in supporting clients throughout their property journey, ensuring seamless project delivery and outstanding service.

We are eager to connect with proactive individuals who thrive in a fast-paced environment and are passionate about delivering excellent client experiences.

What’s in it for you?

• $80,000 + Super
• Monday to Friday, fully office-based role
• Strong career progression within a growing business
• Fantastic team culture with monthly activities, breakfasts, quarterly wellness events, Christmas celebrations, spin-the-wheel competitions, and birthday perks

What you’ll do:

• Manage a portfolio of clients, guiding them from contract signing to project handover.
• Act as the main point of contact for clients, providing exceptional customer service.
• Coordinate all aspects of client projects, ensuring timelines and deliverables are met.
• Communicate project updates and process explanations clearly via email or phone.
• Liaise with third-party suppliers and manage relationships to ensure smooth information flow.
• Collaborate with the operational team to ensure a cohesive workflow.
• Maintain accurate project documentation and keep detailed records in the database.
• Continuously assess and improve project processes for efficiency.
• Promote client engagement, encouraging reviews and referrals at project completion.

What you'll need:

• Previous experience in project coordination is highly desirable.
• Experience within a similar role is a must.
• Strong organisational and time management skills in a fast-paced environment.
• Excellent communication skills, capable of conveying complex information simply.
• Proven ability to manage multiple projects and stakeholders effectively.
• Experience liaising with suppliers and internal teams.
• Ability to identify process improvements and handle challenges professionally.
• Attention to detail with high accuracy in documentation.
• A proactive attitude and dedication to delivering outstanding client service.

Woods & Co recruits across a wide range of roles and industries. If this opportunity isn’t quite right for you, but you’re open to new opportunities, we’d still love to hear from you. Know someone who may be a good fit? Refer them to us and, if we successfully place them in a permanent position, we’ll send you a $250* gift voucher.

Woods & Co Recruitment is committed to creating a positively diverse and inclusive workforce that values all backgrounds and experiences. We do not discriminate and encourage applications, no matter age or status, from Aboriginal and Torres Strait Islander people, people from culturally and/or linguistically diverse backgrounds, all members and genders of the LGBTQI community, and people with disability.

Please note only shortlisted candidates will be contacted.