Projects Administrator: PM Support & Scheduling

Stowe Australia Pty Ltd; City of Melbourne; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

RDOs

Profit share

Job summary

Stowe Australia Pty Ltd in Melbourne is seeking an experienced Projects Administrator to support Project Managers daily. You will provide high-level administrative support to professional and technical staff, both independently and as part of a team.

The role requires at least 1 year of similar administration experience, a proactive approach, and strong communication and organisational skills. This is a full-time position with standard Monday to Friday hours and opportunities for professional

Qualifications

• Minimum of 1 year of similar administration experience.
• Ability to work both in a team and independently.
• Excellent communication and organisational skills.

Responsibilities

• Provide administrative support to Project Management.
• Coordinate site safety activities and training bookings for technicians and staff.
• Assist with procurement: obtain quotes, issue POs, track deliveries, and ensure HSEQ compliance.
• Carry out inspections and audits as required.
• Maintain project documentation (contracts, permits, drawings, specs) within ACC.
• Assist in scheduling subcontractor work and project timelines.
• Support budgeting, cost tracking and expense reporting under PM direction.
• Assist with project closeout, warranty management, and document turnover.
• Assist in quality assurance processes to meet standards.
• Prepare and process journals, credits, new debtors and new suppliers.
• Raise monthly invoices and deliver to clients.

Skills

Administrative support

Communication

Organisational skills

Teamwork

Job description

Stowe Australia Pty Ltd in Melbourne is seeking an experienced Projects Administrator to support Project Managers daily. You will provide high-level administrative support to professional and technical staff, both independently and as part of a team.

The role requires at least 1 year of similar administration experience, a proactive approach, and strong communication and organisational skills. This is a full-time position with standard Monday to Friday hours and opportunities for professional