Project Administrator

Stowe Australia Pty Ltd; City of Melbourne; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

RDOs

Profit share

Job summary

Stowe Australia Pty Ltd in Melbourne is seeking an experienced Projects Administrator to support Project Managers daily. You will provide high-level administrative support to professional and technical staff, both independently and as part of a team.

The role requires at least 1 year of similar administration experience, a proactive approach, and strong communication and organisational skills. This is a full-time position with standard Monday to Friday hours and opportunities for professional

Qualifications

• Minimum of 1 year of similar administration experience.
• Ability to work both in a team and independently.
• Excellent communication and organisational skills.

Responsibilities

• Provide administrative support to Project Management.
• Coordinate site safety activities and training bookings for technicians and staff.
• Assist with procurement: obtain quotes, issue POs, track deliveries, and ensure HSEQ compliance.
• Carry out inspections and audits as required.
• Maintain project documentation (contracts, permits, drawings, specs) within ACC.
• Assist in scheduling subcontractor work and project timelines.
• Support budgeting, cost tracking and expense reporting under PM direction.
• Assist with project closeout, warranty management, and document turnover.
• Assist in quality assurance processes to meet standards.
• Prepare and process journals, credits, new debtors and new suppliers.
• Raise monthly invoices and deliver to clients.

Skills

Administrative support

Communication

Organisational skills

Teamwork

Job description

* Full Time - Monday to Friday

* RDO's & Profit Share

Stowe Australia is Australia's leading privately owned Electrical and Communications Contractor operating in the commercial, infrastructure and industrial market sectors throughout Australia. We have been operating as a family-owned company since 1910 and value the contribution of our experienced and loyal people.

About The Position

We are looking for an experienced Projects Administrator to support Project Managers on a daily basis. You will be a member of the Client Service Administration team and provide a high level of administrative support to professional and technical staff.

Our preference is that you have a minimum of 1-year similar experience within an administration and support role and that you understand the importance of being able to work both as part of a team and independently.

Your responsibilities in this role will include:

• Administrative support to Project Management.
• Site Safety - Implementation of the Stowe HSMP, SWMS, Toolbox Minutes, Inductions, etc. Book and manage training courses for technicians and office team
• Procurement Assistance: Coordinating the procurement of materials, equipment, and services needed for the project, including obtaining quotes, issuing purchase orders, and tracking deliveries. Assisting with controlling deliveries, meeting our HSEQ requirements.
• Inspections - Carry out WIR's, SWMS Audits, etc.
• Documentation Management: Maintaining project documentation, including contracts (follow up progress on Execution), permits, drawings, specifications, and other relevant documents within ACC.
• Scheduling Coordination: Assisting in scheduling activities, coordinating subcontractor work, and ensuring timely completion of project tasks.
• Project Planning: Collaborating with project managers to develop project plans, including timelines, milestones, and resource allocation
• Budgeting and Cost Tracking: Assisting in budget preparation, tracking project expenses, and ensuring adherence to budgetary constraints. This will have to be at the discretion of the PM to manage and approve / own responsibility.
• Closeout Activities: Assisting in project closeout activities, including final inspections, documentation turnover, and warranty management, OMM Delivery, documents Sharing with Clients
• Quality Assurance: Implementing and maintaining quality control processes to ensure that work meets project specifications and industry standards.
• Completion of administration forms - Journals, Credits, New Debtors and New Suppliers etc.
• Raise monthly invoices and send them to clients.

To be successful in this role you will require:

• Excellent communication and organisation skills and attention to detail.
• A positive and professional manner.
• Ability to work independently and as a team.
• Previous experience in a similar role.
• Full-time working rights without any limitations on hours or employment duration