Project Support Administrator: Docs, Coordination & Compliance

Verra Mobility Corporation; Western Australia; On-site; AUD 60,000 - 70,000; Full time

Job summary

WSP in Australia is seeking a proactive and organised administrator to support busy project teams. You will provide day-to-day administrative assistance to project managers and engineers, manage project documents, and help with tender submissions. Strong MS Office and 365 experience are essential for success.

The role emphasizes accuracy, confidentiality, and a collaborative, safety-focused environment within infrastructure projects. Applicants with 2+ years in similar roles will fit well.

Qualifications

• 2+ years in administrative, team support, or office coordination role.
• Experience in engineering, construction, professional services, or infrastructure environments is highly regarded.
• Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook).
• Experience using Microsoft 365 tools (Teams, SharePoint, OneDrive).
• Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Proactive, solutions-focused approach and willingness to support wherever needed.
• High attention to detail, confidentiality, and continuous improvement.

Responsibilities

• Provide day-to-day administrative support to project managers and engineers.
• Prepare, format, and maintain professional project documentation.
• Proofread and review documents for accuracy, consistency, and compliance.
• Assist with tender submissions, including coordinating CVs, certifications, and supporting documentation.
• Coordinate team meetings, record minutes, and track actions.
• Support financial administration (timesheets, expense claims, credit card reconciliations, purchase orders, invoice coding).
• Assist with onboarding activities such as office access, inductions, and workstation setup.
• Coordinate travel, medical assessments, training, and project-specific requirements.
• Perform data entry and maintain project records, including soil and rock log information.
• Contribute to a positive team culture focused on collaboration, safety, quality, and exceptional client service.

Skills

Communication

Organization

Attention to detail

Time management

Tools

Word

Excel

PowerPoint

Outlook

Teams

SharePoint

OneDrive

Job description

WSP in Australia is seeking a proactive and organised administrator to support busy project teams. You will provide day-to-day administrative assistance to project managers and engineers, manage project documents, and help with tender submissions. Strong MS Office and 365 experience are essential for success.

The role emphasizes accuracy, confidentiality, and a collaborative, safety-focused environment within infrastructure projects. Applicants with 2+ years in similar roles will fit well.