Projects Administrator

Kitja Services Pty Ltd; Chinchilla; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

Kitja Services Pty Ltd is seeking a Projects Administrator to provide critical support across our Surat Basin operations. This role reports to the Surat Basin Business Unit Manager and coordinates administration, procurement, mobilisation, invoicing, reporting and document control to keep projects running smoothly.

The position is a 38-hour-per-week, Monday to Friday role with flexible hours and the option to combine on-site work and working from home.

Qualifications

• Experience in project administration within mining, construction, civil, maintenance, oil and gas, or a similar industry.
• Strong organisational skills and exceptional attention to detail.
• Experience with procurement, invoicing, timesheets and compliance administration.
• Advanced Microsoft Office skills.
• The ability to manage multiple priorities and meet deadlines.
• Excellent communication and stakeholder engagement skills.
• A current C Class Driver's Licence.

Responsibilities

• Project administration, document control and reporting
• Procurement support and purchase order administration
• Timesheet, payroll and invoicing coordination
• Mobilisation and onboarding of employees and contractors
• HSSE and compliance administration
• Supporting project cost tracking and month-end reporting
• Maintaining project records, registers and governance requirements

Job description

Are you an organised and proactive administrator who thrives in a fast-paced project environment?

Kitja Services is seeking a Projects Administrator to provide critical support across our Surat Basin operations. Reporting to the Surat Basin Business Unit Manager, you will play a key role in keeping projects running smoothly by coordinating administration, compliance, procurement, mobilisation, invoicing, reporting and document control activities.

About the Role

This is a diverse and hands-on position where no two days are the same. You will work closely with project teams, clients, suppliers and operational personnel to ensure project information is accurate, compliant and delivered on time.

This is a 38-hour-per-week role, worked Monday to Friday. Working hours are flexible, with the option to combine on-site work and working from home.

Key responsibilities include:

• Project administration, document control and reporting
• Procurement support and purchase order administration
• Timesheet, payroll and invoicing coordination
• Mobilisation and onboarding of employees and contractors
• HSSE and compliance administration
• Supporting project cost tracking and month-end reporting
• Maintaining project records, registers and governance requirements

About You

You will bring:

• Experience in project administration within mining, construction, civil, maintenance, oil and gas, or a similar industry
• Strong organisational skills and exceptional attention to detail
• Experience with procurement, invoicing, timesheets and compliance administration
• Advanced Microsoft Office skills
• The ability to manage multiple priorities and meet deadlines
• Excellent communication and stakeholder engagement skills
• A current C Class Driver's Licence.

Why Join Kitja?

At Kitja Services, our people are at the centre of everything we do. We are committed to creating meaningful employment opportunities, delivering exceptional service to our clients and fostering a safe, collaborative and inclusive workplace culture.

Salary is commensurate with demonstrated skills, abilities and experience.

At Kitja Services is a proud Indigenous business delivering industrial services across Queensland. We are committed to safety, quality, reliable delivery and supporting the development and employment of emerging Indigenous talent.

If you're looking for a rewarding role where you can make a genuine contribution to project success, we'd love to hear from you.

Only Shortlisted candidates for the advertised role will be contacted, however, we do appreciate the time and effort provided in all applications received.