Project Manager Assistant

J & P Richardson Industries; Toowoomba Regional; Híbrido; AUD 60.000 - 90.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Permanent full-time position

Flexible work arrangement (remote/hybr

Employee Assistance Program

Income Protection Insurance

Employee Share Ownership Plan (ESOP)

Descripción de la vacante

Actemium Industrial Services Australia is seeking a motivated Project Manager Assistant to support the delivery of industrial electrical and infrastructure projects. The role offers remote/hybrid work and can be based in Toowoomba or Kingaroy, enabling closer-to-home arrangements while staying connected to the project team.

Working with Project Managers, site teams, clients and suppliers, you will coordinate project administration, ensure documentation is up to date, support reporting and keep

Formación

• Experience in project administration or coordination within construction, infrastructure or utilities.
• Strong organisation to manage multiple tasks and deadlines with accuracy.
• Excellent stakeholder communication and relationship-building skills.
• Proficiency with MS Office and a proactive, collaborative approach.
• Construction White Card and a current Queensland C-class licence.

Responsabilidades

• Provide administrative and coordination support to Project Managers through the project lifecycle.
• Prepare, maintain and distribute project docs, reports and meeting minutes.
• Coordinate procurement and subcontractor admin, keeping information up to date.
• Assist with project reporting, invoicing, budgets, schedules and milestones.
• Maintain project records including permits, quality docs and compliance.
• Liaise with clients, suppliers, subcontractors and internal stakeholders to support delivery.

Conocimientos

Project administration

Project coordination

Stakeholder engagement

Organisational skills

Communication

Office software

White Card

Driver's Licence

Educación

Certificate IV or Diploma in Business Administration

Certificate IV or Diploma in Project Management

Herramientas

Microsoft Excel

Microsoft Word

Microsoft Outlook

Descripción del empleo

J & P Richardson Industries – Toowoomba QLD

Actemium Industrial Services Australia is seeking a motivated and organised Project Manager Assistant to support the successful delivery of industrial electrical and infrastructure projects across our operations.

This position offers a remote/hybrid working arrangement and can be based in either Toowoomba or Kingaroy, providing the flexibility to work closer to home while remaining connected to a collaborative and supportive project team.

Working closely with Project Managers, site teams, clients and suppliers, you'll play a key role in coordinating project administration activities, maintaining documentation, supporting reporting requirements and ensuring projects remain organised and on track.

What You'll Be Doing

• Provide administrative and coordination support to Project Managers throughout the project lifecycle.
• Prepare, maintain and distribute project documentation, reports, meeting minutes and project records.
• Coordinate procurement and subcontractor administration activities, ensuring documentation and project information are kept up to date.
• Assist with project reporting, invoicing, tracking budgets, schedules and project milestones.
• Maintain accurate project records, including permits, quality documentation and compliance requirements.
• Liaise with clients, suppliers, subcontractors and internal stakeholders to support successful project delivery.

What You'll Bring

• Experience in a project administration, project coordination, or similar support role within construction, infrastructure, engineering, utilities or a related industry.
• Strong organisational skills with the ability to manage multiple priorities, deadlines and competing tasks while maintaining a high level of accuracy.
• Excellent communication and stakeholder engagement skills, with the ability to build effective working relationships across project teams and external partners.
• Proficiency in Microsoft Office applications, particularly Excel, Word and Outlook, along with a proactive and collaborative approach to supporting project delivery.
• Construction Industry White Card.
• Current Queensland Class C Driver's Licence.
• Certificate IV or Diploma in Business Administration, Project Management or a related discipline.
• Exposure to project management systems, document control processes or project reporting.
• Experience working within a construction, engineering, infrastructure or utilities environment.
• Exposure to quality, safety or compliance management systems.

Why Join Us?

• Permanent full-time position.
• Exposure to a diverse range of industrial and infrastructure projects.
• Ongoing learning, development and career progression opportunities.
• Employee Assistance Program.
• Income Protection Insurance.
• Employee Share Ownership Plan and Novated Leasing opportunities (conditions apply).
• Inclusive and supportive team culture.
• Work-life balance and long-term career opportunities.

About Us

Actemium Industrial Services Australia is part of the global Vinci Energies network, delivering electrical and industrial solutions across energy, mining, and infrastructure sectors.

We combine the strength of a global business with the agility of a local team. You will work across a range of local industrial and energy projects, primarily within power generation and mining environments, supporting installations, upgrades, and maintenance work.

Learn more at www.actemium.com.au

We are an equal opportunity employer offering competitive rates, terms and conditions.