Hybrid Projects Administrator – Flexible Hours & On‑Site/Remote

Kitja Services Pty Ltd; Chinchilla; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

Kitja Services Pty Ltd is seeking a Projects Administrator to provide critical support across our Surat Basin operations. This role reports to the Surat Basin Business Unit Manager and coordinates administration, procurement, mobilisation, invoicing, reporting and document control to keep projects running smoothly.

The position is a 38-hour-per-week, Monday to Friday role with flexible hours and the option to combine on-site work and working from home.

Qualifications

• Experience in project administration within mining, construction, civil, maintenance, oil and gas, or a similar industry.
• Strong organisational skills and exceptional attention to detail.
• Experience with procurement, invoicing, timesheets and compliance administration.
• Advanced Microsoft Office skills.
• The ability to manage multiple priorities and meet deadlines.
• Excellent communication and stakeholder engagement skills.
• A current C Class Driver's Licence.

Responsibilities

• Project administration, document control and reporting
• Procurement support and purchase order administration
• Timesheet, payroll and invoicing coordination
• Mobilisation and onboarding of employees and contractors
• HSSE and compliance administration
• Supporting project cost tracking and month-end reporting
• Maintaining project records, registers and governance requirements

Job description

Kitja Services Pty Ltd is seeking a Projects Administrator to provide critical support across our Surat Basin operations. This role reports to the Surat Basin Business Unit Manager and coordinates administration, procurement, mobilisation, invoicing, reporting and document control to keep projects running smoothly.

The position is a 38-hour-per-week, Monday to Friday role with flexible hours and the option to combine on-site work and working from home.