Project Administrator

MCA Engineering; Orange City Council; On-site; AUD 70,000 - 90,000; Full time

Job summary

MCA Engineering is seeking an organised Project Administrator to support our project team on a 12 month underground mining project in Central West NSW. This is a Monday to Friday on-site role, ideally suited for someone living locally.

You will work closely with Project Managers, Engineers and Site Supervisors to keep project documentation, reporting and day-to-day administrative activities organised and up to date. Strong MS Office skills and prior mining experience are advantageous.

Qualifications

• Previous experience in project administration or site administration.
• Experience in mining or construction is highly regarded.
• Proficiency in Microsoft Office (Word/Excel/Outlook).
• Experience with document control, project reporting or quality documentation.
• Ability to meet site medical and drug and alcohol testing requirements.
• Strong organisational skills and ability to manage multiple priorities.

Responsibilities

• Provide general administrative support to the project team.
• Maintain project records, registers, correspondence and filing systems.
• Assist with preparation and distribution of reports, meeting minutes and project documentation.
• Coordinate meetings, track outstanding actions and follow up with relevant team members.
• Support document control processes, including revisions, approvals and distribution.
• Timesheets entry and scheduling.
• Assist with employee project onboarding and induction processing.
• Maintain personnel, training, mobilisation and site compliance records.
• Assist with quality documentation, including ITPs, ITRs and supporting records.
• Communicate with project personnel, clients, contractors and other stakeholders.
• Support the team with general project coordination and ad hoc administrative tasks.

Skills

Organised

Attention to detail

Microsoft Office

Document control

Time management

Communication skills

SimPRO

Tools

SimPRO

Job description

MCA Engineering delivers innovative solutions and expert advice to the minerals and construction sectors across Australia. We work across mining, industrial and construction projects and are known for our strong safety focus, quality standards and experienced team.

About the Role

We are seeking an organised and proactive Project Administrator to support our project team on a 12 month underground mining project in Central West NSW.

This is a Monday to Friday position and would ideally suit someone who lives locally.

Working closely with Project Managers, Engineers and Site Supervisors, you will help keep project documentation, reporting, records and day-to-day administrative activities organised and up to date.

Key Responsibilities

• Provide general administrative support to the project team
• Maintain project records, registers, correspondence and filing systems
• Assist with the preparation and distribution of reports, meeting minutes and project documentation
• Coordinate meetings, track outstanding actions and follow up with relevant team members
• Support document control processes, including revisions, approvals and distribution
• Timesheets entry and scheduling

Assist with employee projectonboarding and induction processing

• Maintain personnel, training, mobilisation and site compliance records
• Assist with quality documentation, including ITPs, ITRs and supporting records
• Communicate with project personnel, clients, contractors and other stakeholders
• Support the team with general project coordination and ad hoc administrative tasks

About You

• Previous experience in project administration, site administration or a similar role
• Experience within mining and construction is highly regarded
• Experience with SimPRO or a similar job management system is highly desirable
• Strong organisational skills and attention to detail
• Confident managing multiple priorities in a fast-paced project environment
• Good written and verbal communication skills
• Proficiency in Microsoft Office, particularly Word, Excel and Outlook
• Experience with document control, project reporting or quality documentation is desirable
• Ability to work independently while contributing positively to the wider project team
• Able to meet site medical and drug and alcohol testing requirements

Why Join MCA?

• Competitive salary and benefits
• Supportive and experienced team
• Opportunity to contribute to a complex underground mining project
• Strong safety culture and long-term career opportunities