Project Support Officer

MannaCare; Melbourne; On-site; AUD 70,000 - 85,000; Full time

Benefits offered by this job

NFP salary packaging up to $15,900 for

Meals and entertainment packaging up

Job summary

MannaCare, a not-for-profit aged care provider in Manningham/Mitcham area, seeks a Project Support Officer for the Good to Great project. You will help maintain momentum by coordinating activities, following up on actions and ensuring the Project Manager has the information to progress initiatives.

You will work with senior leadership and contribute to organisational improvement in residential, community and in-home aged care services.

Qualifications

• Experience in project coordination or project support.
• Experience supporting projects in health, aged care or community services will be valued.
• Strong organisational and time management skills with competing priorities.
• Excellent written and verbal communication skills are essential.
• Experience coordinating meetings, preparing reports and tracking actions.
• Strong interpersonal skills and ability to engage with stakeholders at all levels of the organisation.
• Ability to gather information, identify themes and prepare clear project documentation.
• Proactive, adaptable and collaborative approach to keep activities moving.

Responsibilities

• Support the planning, coordination and delivery of the Good to Great project.
• Coordinate project meetings, prepare agendas, take minutes and track actions.
• Track milestones and ensure tasks progress within timeframes.
• Conduct interviews and gather information from staff and stakeholders.
• Prepare project reports, updates and progress summaries.
• Support change management and develop clear communication activities.
• Maintain project plans, schedules, records and documentation.
• Provide project coordination and administrative support as required.

Skills

Project coordination

Stakeholder engagement

Time management

Communication

Tools

Word

Excel

Outlook

PowerPoint

Job description

We are a highly regarded not-for-profit, values-based organisation, offering residential, community and in-home aged care for over 30 years, to older people living in and around the city of Manningham.

About the Role

We are seeking a motivated and organised Project Support Officer to join MannaCare on a newly created, full-time 12-month contract.

Reporting to the Executive Director of Quality and Safeguarding and the Project Manager, you will play a key role in supporting the delivery of MannaCare’s Good to Great project. This role will help maintain project momentum by coordinating activities, following up on actions, engaging with stakeholders and ensuring the Project Manager has the information and support needed to keep the project progressing.

Key Responsibilities

• Support the planning, coordination and delivery of the Good to Great project
• Coordinate project meetings, prepare agendas, take minutes and track action items
• Track Milestone, ensuring tasks and deliverables progress within agreed timeframes
• Conduct interviews and gather information from staff and stakeholders to support project activities
• Prepare project reports, updates, documentation and progress summaries
• Support change management and develop clear and timely communication activities
• Maintain project plans, schedules, records and documentation
• Provide project coordination and administrative support as required to ensure the smooth delivery of project activities

What We Offer

• Opportunity to contribute to a key organisational improvement project
• A newly created role with the opportunity to make a meaningful impact
• Collaborative working environment with exposure to senior leadership
• NFP salary packaging benefits, including up to $15,900 for living expenses and up to $2,650 for meals and entertainment, plus novated car leasing options
• Free onsite parking
• Free annual flu vaccination

About You

• Demonstrated experience in project coordination, project support or a similar role
• Experience supporting projects within the aged care, health or community services sector will be highly regarded
• Strong organisational and time management skills, with the ability to manage competing priorities and deadlines
• Excellent written and verbal communication skills
• Experience coordinating meetings, preparing reports, maintaining documentation and tracking actions
• Strong interpersonal skills and confidence engaging with stakeholders and staff across different levels of an organisation
• Ability to gather information, identify key themes and prepare clear and accurate project documentation
• A proactive, adaptable and collaborative approach, with the ability to keep activities moving and follow through on outstanding actions
• Proficiency in Microsoft Office, particularly Word, Excel, Outlook and PowerPoint

This is an exciting opportunity for someone with strong project coordination skills.If you are organised, proactive and passionate about supporting projects that drive positive change, we would love to hear from you!