Project Support Officer

Cleared Recruitment; Canberra; On-site; AUD 65,000 - 90,000; Full time

Job summary

Cleared Recruitment is seeking a motivated and organised Project Support Officer to join a Defence project team in Canberra, supporting delivery and sustainment of specialised communications and technology capabilities.

This full-time role offers exposure to procurement, logistics, stakeholder engagement and project administration, contributing to the successful delivery of critical capability outcomes within a collaborative Defence environment.

Qualifications

• Experience in a project environment delivering outcomes.
• Strong organisational skills and ability to manage competing priorities.
• Excellent stakeholder engagement and relationship management.
• Strong written and verbal communication abilities.
• Proactive approach and willingness to own tasks.
• Ability to work independently and in a team.
• Proficient in Microsoft Office applications.
• Strong administrative, coordination and organisational skills.

Responsibilities

• Support procurement activities: preparation, review, and coordination of procurement docs.
• Generate purchase orders and assist with invoice approvals and financial administration.
• Coordinate with end users and industry partners for sustainment and warranty support.
• Manage equipment preparation, dispatch, tracking, and movements through Defence supply chain processes.
• Assist with asset disposal activities with controlled handling requirements.
• Develop and maintain project plans and supporting documentation.
• Prepare briefs, reports, submissions, and correspondence for senior stakeholders.

Skills

Project administration organizing

Stakeholder engagement

Written and verbal communication

Proactive and ownership

Independent and team work

MS Office proficiency

Attention to detail

Education

Project management qualification or pursuing certification

Tools

SAP

Job description

Cleared Recruitment is seeking a motivated and organised Project Support Officer to join a high-performing Defence project team supporting the delivery and sustainment of specialised communications and technology capabilities.

• Expected Commencement Date: ASAP
• Duration: 9-months
• Hours: Full-time
• Location: Canberra - No option for remote work
• Minimum Security Clearance: NV1

This role offers an excellent opportunity for someone with project administration, procurement, logistics, or Defence support experience who enjoys working across a diverse range of activities and contributing to the successful delivery of critical capability outcomes.

The Opportunity

As a Project Support Officer, you will play a key role supporting project delivery, procurement activities, stakeholder engagement, equipment management, and project administration functions within a collaborative Defence environment.

Key Responsibilities

• Support procurement activities, including preparation, review, and coordination of procurement documentation.
• Generate purchase orders, manage invoice approvals, and support financial administration activities.
• Coordinate with end users and industry partners to facilitate sustainment and warranty support activities.
• Manage equipment preparation, dispatch, tracking, and movements through Defence supply chain processes.
• Support asset disposal activities, including equipment subject to controlled handling requirements.
• Assist with the development and maintenance of project plans and supporting documentation.
• Prepare briefs, reports, submissions, and correspondence for senior stakeholder consideration.
• Support project risk management activities and maintain project registers.
• Manage project correspondence, shared mailboxes, and project information management processes.
• Develop and maintain strong working relationships with stakeholders across Defence and industry.
• Provide broader project support as required to assist delivery outcomes.

To be successful in this role, you will bring:

• Experience working within a project environment and contributing to successful project outcomes.
• Strong organisational skills and the ability to manage competing priorities.
• Excellent stakeholder engagement and relationship management skills.
• Strong written and verbal communication abilities.
• A proactive approach and willingness to take ownership of tasks.
• The ability to work effectively both independently and as part of a collaborative team.
• Demonstrated experience using Microsoft Office applications.
• Strong administrative, coordination, and organisational skills.
• Experience working collaboratively with diverse stakeholders.
• Ability to manage work activities aligned to broader project objectives.
• Strong attention to detail and commitment to quality outcomes.

Highly Regarded

• Previous experience working within a Defence environment.
• Experience using Defence ERP systems, including SAP.
• Experience preparing briefs, reports, correspondence, and submissions.
• Knowledge of Defence project management methodologies and frameworks.
• Formal project management qualifications or working towards certification.