Project Finance & Site Administrator

Multicultural Consulting Services Pty Ltd; Western Australia; On-site; AUD 80,000 - 110,000; Full time

Job summary

Multicultural Consulting Services Pty Ltd is seeking a Site Administrator to provide project and finance support for a Perth-based team. You will coordinate administration, assist cost control and liaise with clients, suppliers and subcontractors to keep projects on track.

Key responsibilities include handling purchase orders and invoices, maintaining cost databases and ensuring safety compliance, with a focus on accuracy and timely processing in a busy project environment.

Qualifications

• Experience in project or site administration, preferably rail, construction or major infrastructure.
• Strong financial administration and high-volume invoice processing skills.
• Experience with mobilisation, onboarding and safety compliance.

Responsibilities

• Process purchase orders, invoices and subcontractor payment documentation.
• Support reconciliations, month-end cost reporting and progress-claim records.
• Maintain supplier information, cost codes and project finance databases.
• Monitor debtor records, cash-flow information and credit applications.
• Coordinate correspondence, meetings, minutes, office supplies and facilities logistics.
• Maintain project document control and workforce safety/compliance records.

Skills

Driver Licence WA C-class

Site administration

Financial administration

Invoicing / procurement processing

Mobilisation onboarding safety

RIW competency platform

Job description

Multicultural Consulting Services Pty Ltd is seeking a Site Administrator to provide project and finance support for a Perth-based team. You will coordinate administration, assist cost control and liaise with clients, suppliers and subcontractors to keep projects on track.

Key responsibilities include handling purchase orders and invoices, maintaining cost databases and ensuring safety compliance, with a focus on accuracy and timely processing in a busy project environment.