Project Coordinator / Junior Contracts Administrator

Foxhound Talent; Brisbane; On-site; AUD 55,000 - 82,000; Full time

Job summary

Foxhound Talent is partnering with one of Australia’s established builders in Brisbane to recruit a Project Coordinator / Junior Contracts Administrator. This entry-level role develops with mentoring into a Contract Administrator as you gain experience in site coordination and commercial processes.

You’ll handle document control, subcontractor records, meeting minutes and progress reporting, with opportunities to progress into contract administration and procurement across diverse project types.

Qualifications

• Formal qualifications aren’t essential, but construction experience is preferred.
• Candidates with site administration or project coordination background will adapt quickly.
• Ability to liaise with site teams, subcontractors and clients is important.
• Knowledge of construction processes and methodologies is beneficial.

Responsibilities

• Support the project team with document control (drawings, RFIs, transmittals, correspondence).
• Maintain subcontractor records (insurances, SWMS, inductions, site access).
• Record minutes in meetings and chase actions to close out.
• Support quality processes (ITPs, defect tracking, handover docs).
• Prepare monthly progress claims and client reporting.

Skills

Construction experience

Site coordination

Documentation management

Stakeholder coordination

Tools

Aconex

Procore

Job description

Project Coordinator / Junior Contracts Administrator

Foxhound Talent is working with one of Australia's most established builders to find a Project Coordinator / JNR CA for their Brisbane team.

This role has been created to develop someone. The team wants to bring on a coordinator who can take on the day-to-day project coordination and, with the right support, grow into a Contract Administrator. Formal qualifications aren't essential, however construction experience is.

The work

The team delivers a varied mix of vertical construction projects, and their current and upcoming work includes:

Healthcare: new building works and refurbishments within operating hospitals, where staging, infection control and working around clinical services are part of everyday delivery

Government funded residential: multi-storey apartment buildings for social and affordable housing

Technical facilities: purpose-built buildings housing critical systems for transport operators, with demanding services, compliance and handover requirements

Aviation: building works within an operational airport environment

Refurbishment and remedial works: upgrading and rectifying existing buildings, where every area opened up can bring something new

Each type of project brings its own challenges, from live environments and critical services to managing multiple stakeholders. That variety means you'll build a broad foundation early in your career rather than learning one type of job.

What you'll be doing

To start, you'll support the project team with:

Document control, including drawings, RFIs, transmittals and correspondence

Subcontractor records, including insurances, SWMS, inductions and site access

Minutes in project and subcontractor meetings, and chasing actions through to close out

Quality processes, including ITPs, defect tracking and handover documentation

Monthly progress claims and client reporting

As you develop, you'll be mentored through:

Preparing and tracking variations

Understanding head contracts and subcontracts

How extension of time, delay and latent condition claims are built and substantiated

Procurement, subcontractor packages and cost tracking

Who they're looking for

This role would suit:

Someone in site administration or project coordination to take the next step

A tradesperson or apprentice who wants to move off the tools and into the commercial side

Someone early in their construction career who wants a clear direction

Someone who understands construction methodology

You'll need to be organised, confident dealing with site teams, subcontractors and clients, and genuinely interested in how projects are run commercially. Experience with Aconex, Procore or similar is a bonus.

Why this role

A real pathway: mentored development into a Contract Administrator role, not a dead-end admin position

Variety: exposure to healthcare, residential, technical and aviation building projects early in your career

Stability: a long-standing builder with a strong and varied pipeline

Support: experienced people around you who want to see you succeed