Project Coordinator - Baseline Clearance | Hybrid Melb

Green Light; Cairns Regional; Hybrid; AUD 70,000 - 90,000; Full time

Job summary

Green Light in Melbourne is seeking a Project Coordinator with Baseline Clearance to support project managers and teams across administrative tasks, reporting, and governance artefacts. The role requires meticulous record-keeping, risk and issue tracking, and strong stakeholder collaboration.

The ideal candidate will have PMO exposure or project delivery experience, excellent communication, and proficiency in MS Office. This is a 12-month fixed-term contract with hybrid work.

Qualifications

• Experience in a Project Coordinator, Project Administrator, PMO, or similar role.
• Strong organisational and time management skills.
• Excellent written and verbal communication.
• Experience preparing reports, presentations, and project documentation.
• Ability to take accurate meeting minutes and track actions.
• Strong attention to detail and record management.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Teams).
• Ability to manage multiple priorities in a fast-paced environment.
• Strong stakeholder engagement skills.

Responsibilities

• Provide day-to-day administrative support to Project Managers and project teams.
• Coordinate and schedule project meetings, workshops, and events.
• Record and distribute meeting minutes, key decisions, risks, issues, and action items.
• Maintain and update project documentation, registers, plans, and governance artefacts.
• Ensure project records and files are accurate, organised, and up to date.
• Track and monitor project actions, milestones, deliverables, and dependencies.
• Prepare and coordinate project status reports, presentations, and reporting packs.
• Collect, analyse, and present project data to support informed decision-making.
• Assist with the preparation of project governance documentation and audit requirements.
• Support risk, issue, change, and dependency management processes.
• Facilitate the collation and distribution of project information and artefacts.
• Liaise with stakeholders across business and technical teams to obtain project updates and information.
• Provide ad‑hoc administrative and coordination support as required.

Skills

Organisational skills

Time management

Communication skills

Report writing

Meeting minutes

Record management

MS Office (Excel/Word/PowerPoint/Teams

Multitasking

Stakeholder engagement

Tools

MS Project

Jira

Confluence

SharePoint

Job description

Green Light in Melbourne is seeking a Project Coordinator with Baseline Clearance to support project managers and teams across administrative tasks, reporting, and governance artefacts. The role requires meticulous record-keeping, risk and issue tracking, and strong stakeholder collaboration.

The ideal candidate will have PMO exposure or project delivery experience, excellent communication, and proficiency in MS Office. This is a 12-month fixed-term contract with hybrid work.