Field Engineer

Green Light; Cairns Regional; Hybrid; AUD 70,000 - 90,000; Full time

Job summary

Green Light in Melbourne is seeking a Project Coordinator with Baseline Clearance to support project managers and teams across administrative tasks, reporting, and governance artefacts. The role requires meticulous record-keeping, risk and issue tracking, and strong stakeholder collaboration.

The ideal candidate will have PMO exposure or project delivery experience, excellent communication, and proficiency in MS Office. This is a 12-month fixed-term contract with hybrid work.

Qualifications

• Experience in a Project Coordinator, Project Administrator, PMO, or similar role.
• Strong organisational and time management skills.
• Excellent written and verbal communication.
• Experience preparing reports, presentations, and project documentation.
• Ability to take accurate meeting minutes and track actions.
• Strong attention to detail and record management.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Teams).
• Ability to manage multiple priorities in a fast-paced environment.
• Strong stakeholder engagement skills.

Responsibilities

• Provide day-to-day administrative support to Project Managers and project teams.
• Coordinate and schedule project meetings, workshops, and events.
• Record and distribute meeting minutes, key decisions, risks, issues, and action items.
• Maintain and update project documentation, registers, plans, and governance artefacts.
• Ensure project records and files are accurate, organised, and up to date.
• Track and monitor project actions, milestones, deliverables, and dependencies.
• Prepare and coordinate project status reports, presentations, and reporting packs.
• Collect, analyse, and present project data to support informed decision-making.
• Assist with the preparation of project governance documentation and audit requirements.
• Support risk, issue, change, and dependency management processes.
• Facilitate the collation and distribution of project information and artefacts.
• Liaise with stakeholders across business and technical teams to obtain project updates and information.
• Provide ad‑hoc administrative and coordination support as required.

Skills

Organisational skills

Time management

Communication skills

Report writing

Meeting minutes

Record management

MS Office (Excel/Word/PowerPoint/Teams

Multitasking

Stakeholder engagement

Tools

MS Project

Jira

Confluence

SharePoint

Job description

Project Coordinator with Baseline Clearance

Melbourne Based
Hybrid
12 month fixed term contract
Citizen with Baseline clearance

Green Light is seeking a highly organised and proactive Project Coordinator to support the successful delivery of projects by providing administrative, reporting, and coordination support to Project Managers and project teams. This role plays a key part in ensuring project activities are well-organised, documented, and communicated, while maintaining project records, schedules, and reporting requirements.

Key Responsibilities

• Provide day-to-day administrative support to Project Managers and project teams.
• Coordinate and schedule project meetings, workshops, and events.
• Record and distribute meeting minutes, key decisions, risks, issues, and action items.
• Maintain and update project documentation, registers, plans, and governance artefacts.
• Ensure project records and files are accurate, organised, and up to date.
• Track and monitor project actions, milestones, deliverables, and dependencies.
• Prepare and coordinate project status reports, presentations, and reporting packs.
• Collect, analyse, and present project data to support informed decision-making.
• Assist with the preparation of project governance documentation and audit requirements.
• Support risk, issue, change, and dependency management processes.
• Facilitate the collation and distribution of project information and artefacts.
• Liaise with stakeholders across business and technical teams to obtain project updates and information.
• Provide ad‑hoc administrative and coordination support as required.

Essential

• Previous experience in a Project Coordinator, Project Administrator, PMO, or similar support role.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Experience preparing reports, presentations, and project documentation.
• Ability to take accurate meeting minutes and track actions.
• Strong attention to detail and record management capabilities.
• Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Teams.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong stakeholder engagement and relationship-driving skills.

Desirable

• Experience working in a PMO or project delivery environment.
• Knowledge of project management methodologies such as Agile, Waterfall, or Hybrid delivery.
• Experience using project management tools such as MS Project, Jira, Confluence, or SharePoint.
• Relevant project management qualifications or certifications (e.g., PRINCE2 Foundation, CAPM, PMO-related certifications).

Personal Attributes

• Positive and proactive attitude.
• High level of professionalism and integrity.
• Ability to work independently and as part of a team.
• Strong problem-solving and analytical skills.
• Adaptable and capable of working in complex and ambiguous environments.
• Customer-focused with a commitment to delivering high-quality outcomes.

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