Project Coordinator

Professional Search Group; City of Melbourne; Hybrid; AUD 80,000 - 100,000; Full time

Benefits offered by this job

Hybrid work

CBD location

Immediate start

Job summary

Professional Search Group is seeking a detail-oriented Project Coordinator in Melbourne, VIC (Hybrid) on a 1-year fixed-term contract. You will support Senior Project Managers, manage project administration, stakeholder communications, and reporting to ensure successful delivery of business and technology initiatives.

The role requires strong MS Office 365 skills, Excel, MS Project, and exposure to Dynamics PPPM platforms, with Baseline Security Clearance preferred.

Qualifications

• Strong analytical and data interpretation skills to produce clear status reports.
• Excellent communication skills, both written and verbal, across stakeholders.
• High attention to detail and robust documentation practices.

Responsibilities

• Project Administration & Governance: Take detailed meeting minutes, capture key decisions, track actions, and support ad-hoc tasks.
• Documentation & Registers: Maintain, update, and audit project files, logs, and registers for accurate records.
• Scheduling & Artifact Coordination: Coordinate meetings/workshops, organize events, and collate deliverables and reports.
• Data Interpretation & Reporting: Analyze project data and present insights for decision-making and status tracking.
• Artifact Maintenance: Manage project repositories, ensure version control, align with governance standards.

Skills

Analytical & Data Skills

Communication

Attention to detail

Tools

Microsoft Office 365

Excel

Microsoft Project

Dynamics (PPPM)

Job description

Project Coordinator

• Location: Melbourne, VIC (Hybrid)
• Contract Duration: 1-Year Fixed-Term Contract
• Package: $80k – $100k (Including Superannuation, commensurate with experience)
• Security Clearance: Active Baseline Security Clearance preferred (or Australian Citizenship with ability to obtain)

About the Role

We are seeking a detail-oriented Project Coordinator for a 1-year fixed-term contract to support our Senior Project Managers in delivering key business and technology initiatives.

In this role, you will play a pivotal part in maintaining operational rigor across the project lifecycle. You will oversee project administration, manage documentation, track actions, and generate essential reporting artifacts to ensure seamless project execution.

Key Responsibilities

• Project Administration & Governance: Support Project Managers by taking detailed meeting minutes, capturing key decisions, tracking action items, and performing ad-hoc administrative tasks.
• Documentation & Registers: Maintain, update, and audit project files, logs, and registers to track overall progress and retain accurate records.
• Scheduling & Artifact Coordination: Coordinate meetings and workshops, organize events, and facilitate the collation of project deliverables, presentations, and reporting packs.
• Data Interpretation & Reporting: Analyze, interpret, and present project data to assist Coordinators and Senior Managers with decision-making and status tracking.
• Artifact Maintenance: Manage project repositories, ensure version control, and maintain continuous alignment with project governance standards.

Requirements & Qualifications

• Project Support Experience: Proven track record in a Project Coordinator or Project Officer role within a structured project environment.
• Tooling Proficiency: Strong hands-on skills with Microsoft Office 365 (advanced Excel) and Microsoft Project. Experience using enterprise PPPM platforms (specifically Dynamics) is highly desirable.
• Analytical & Data Skills: Demonstrated ability to interpret data, summarize insights, and produce clear status reports for management.
• Security Eligibility: Active Baseline Security Clearance is preferred. Australian Citizens eligible and willing to obtain Baseline clearance will also be considered.
• Communication: High-level organizational skills, strong attention to detail, and excellent written and verbal communication capabilities.

On Offer

• CBD location
• Hybrid work
• Immediate start
• $80,000-$100,000 (inc. Super)