Project Administration Specialist

CV Services Group; Brisbane; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary package

Free onsite breakfast

Free onsite gym membership and parking

Employee rewards and retail discount

Ongoing training and professional dev.

Long-term career progression

Supportive team culture with regular团队

Stable, permanent employment

Job summary

CV Services is seeking an organised and proactive Administrator / Administration Assistant to join our Commercial team. This is a diverse role where you'll provide critical support across project administration, financial processes, compliance, reporting, and stakeholder coordination.

Working closely with Project Managers and project teams, you'll help ensure projects run smoothly, deadlines are met, and project information remains accurate and up to date.

Qualifications

• Previous administration experience in construction/infrastructure is preferred.
• Strong organisational and time management skills.
• Excellent communication and stakeholder management abilities.
• Experience with invoicing and financial administration.
• Ability to work independently and as part of a team.
• Proficiency with MS Office, especially Excel, Outlook and Word.
• Commitment to accuracy, professionalism, and continuous improvement.

Responsibilities

• Support Project Managers with project documentation, forecasting, contract administration, claims processes and compliance requirements.
• Manage project records, registers, shared inboxes, reporting and document control.
• Process timesheets, payroll-related queries, employee administration and uniform coordination.
• Assist with invoicing, accounts receivable activities, supplier and subcontractor onboarding, and invoice query resolution.
• Maintain accurate project and financial data to support reporting and decision-making.
• Communicate with internal and external stakeholders while contributing to continuous improvement initiatives.

Skills

Project administration

Stakeholder management

MS Office

Attention to detail

Time management

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

CV Services is seeking an organised and proactive Administrator / Administration Assistant to join our Commercial team. This is a diverse role where you'll provide critical support across project administration, financial processes, compliance, reporting, and stakeholder coordination.

Working closely with Project Managers and project teams, you'll help ensure projects run smoothly, deadlines are met, and project information remains accurate and up to date.