Project Coordinator

Cirrus Group Consulting; Sydney; Hybrid; AUD 90,000 - 130,000; Full time

Job summary

Cirrus Group Consulting in Sydney is seeking an experienced Project Coordinator to support the deployment of data center infrastructure across multiple sites. You will assist senior Project Managers, manage schedules, budgets and contractor admin, while engaging with stakeholders in a controlled, hybrid work environment.

The role requires 8–10+ years in data centers or telco-grade facilities, plus hands-on budgeting and documentation discipline.

Qualifications

• 8-10+ years as a Project Coordinator/Project Support Officer/Project Administrator in data centers or telco-grade facilities.
• Experience supporting Project Managers on infrastructure deployments: cabling, hardware installation, network/IT fit-out, or telco equipment builds.
• Hands-on background in multi-site programs (several sites/phases) running concurrently.
• Comfortable working with budgets, cost trackers and sub-vendor variations.
• Strong documentation discipline: trackers, logs, minutes, follow-ups.

Responsibilities

• Support one or more Project Managers across multiple data center sites, acting as their operational right hand.
• Coordinate resource scheduling (internal teams and contractors), ensuring the right people are in the right place at the right time.
• Assist with budgeting and cost tracking: maintaining cost trackers, processing sub-vendor variations, flagging variances, and supporting forecast vs actuals reporting.
• Manage contractor time-keeping and related documentation (timesheets, approvals, change records).
• Maintain project documentation and trackers (RAID logs, deliverables matrices, status reports) across a portfolio of sites.
• Work inside new data center buildings as required to understand work in progress, access constraints, and on-site realities.
• Participate in project meetings (internal and customer-facing), providing accurate status updates and following through on actions.
• Collaborate with PMs, technical teams, sub-vendors and customers to keep communication clear and issues escalated early.

Skills

Project Coordination

Stakeholder communication

Budget management

Tools

Excel

Smartsheet

MS Project

Job description

Role: Project Coordinator - Data Center Deployment

Location: Sydney (hybrid WFH + office)

Engagement: 12-month contract, strong possibility of extension and potential perm (not guaranteed)

Domain: Data centers / telco-grade technical facilities

About the role

We’re building out a network of 25+ data centers and need experienced Project Coordinators to support senior Project Managers on large-scale infrastructure deployments inside live technical buildings. You’ll sit at the heart of the program, keeping schedules, budgets, sub-vendors and contractor admin under control, with light customer/stakeholder exposure but no full PM ownership.

Key responsibilities

• Support one or more Project Managers across multiple data center sites, acting as their operational right hand.
• Coordinate resource scheduling (internal teams and contractors), ensuring the right people are in the right place at the right time.
• Assist with budgeting and cost tracking: maintaining cost trackers, processing sub-vendor variations, flagging variances, and supporting forecast vs actuals reporting.
• Manage contractor time-keeping and related documentation (timesheets, approvals, change records).
• Maintain project documentation and trackers (RAID logs, deliverables matrices, status reports) across a portfolio of sites.
• Work inside new data center buildings as required to understand work in progress, access constraints, and on-site realities.
• Participate in project meetings (internal and customer-facing), providing accurate status updates and following through on actions.
• Collaborate with PMs, technical teams, sub-vendors and customers to keep communication clear and issues escalated early.

Must-have experience

• 8-10+ years as a Project Coordinator / Project Support Officer / Project Administrator in data centers or similar telco-grade technical facilities.
• Proven experience supporting Project Managers on infrastructure deployments: cabling, hardware installation, network/IT fit-out, or telco equipment builds.
• Hands-on background in multi-site programs (several sites/phases running concurrently), not just single-project environments.
• Comfortable working with budgets, cost trackers and sub-vendor variations, even if not the ultimate budget owner.
• Strong documentation discipline: trackers, logs, minutes, follow-ups, and configuration of basic tools (Excel, Smartsheet, MS Project or similar).

Skills and attributes

• Title-appropriate: a career Project Coordinator, not a full Project Manager.
• Excellent organisation and attention to detail; able to manage many moving parts without dropping basics.
• Clear communication, including some customer/stakeholder interaction, while respecting the PM as ultimate owner.
• Confident working hybrid: primarily work from home, with the ability to attend the main office once or twice a week and additional meetings as needed.
• Comfortable in technical environments (data halls, equipment rooms) and able to navigate vendor/contractor conversations even if not deeply hands-on technical.

Why it’s attractive

• Exposure to a national, multi-site data center program with significant scale and complexity.
• 12-month contract with realistic prospects for extension and possible permanent conversion for strong performers.
• Chance to build a niche in data center / telco infrastructure coordination alongside experienced Project Managers.