Project Coordinator

Insight Global; Redmond; On-site; AUD 100,000 - 156,000; Full time

Job summary

Insight Global is seeking a detail-oriented coordinator to manage inventory and distribution for hardware prototypes and commercial devices. The role requires clear communication with multiple stakeholders and close collaboration with the Logistics team to coordinate transfers and procurement.

You will support researchers and program managers, maintain inventory records, and perform firmware updates. Strong communication, organization, and problem-solving skills are essential for success in a

Qualifications

• Bachelor’s degree or equivalent experience.
• 3+ years in a coordinating/ops role.
• Strong written and verbal communication skills.
• Experience with Outlook, Calendar, Office 365 and Google suite.
• Ability to manage multiple projects under pressure.
• Customer-focused with cross-functional collaboration.
• Experience maintaining hardware inventory/tracking.
• Familiar with AI-powered tools to streamline workflows.
• Project management experience with document templates and reports.

Responsibilities

• Manage inventory and distribution for prototypes and devices.
• Communicate progress of tasks to multiple stakeholders.
• Coordinate device transfers with Logistics.
• Support research with Operations PMs and TPMs.
• Assist procurement to source additional commercial devices as needed.
• Conduct periodic inventories of prototypes and devices.
• Perform firmware updates on hardware prototypes.

Skills

Coordination

Communication

Documentation

Cross-functional collaboration

Problem solving

Project management

Multitasking under pressure

Teamwork

AI-enabled workflows

Hardware inventory

Stakeholder management

Education

Bachelor’s degree or equivalent experience

Tools

Outlook

Calendar

Office 365

Google Workspace

Job description

Job Description

• Inventory and distribution management for hardware prototypes and commercial devices
• Effectively communicate progress of tasks to multiple stakeholders
• Work closely with Logistics team to coordinate device transfers
• Work closely with the Operations Program Manager and program TPMs to support research
• Work closely with procurement specialists to facilitate the procurement of additional commercial deviceson an as needed basis, based on inventory levels.
• Conduct and maintain periodic inventories of all prototypes and commercial devices.
• Perform firmware updates across hardware prototypes

Skills and Requirements

• 3+ years of experience working in a similar coordinating role
• Independent, driven, eager to learn, and share information with other team members
• Experience using communication tools such as Outlook, Calendar, Office 365, Google suite
• Strong written and verbal communication skills
• Customer service mindset to work collaboratively with multiple stakeholders to solve problems
• Organizational skills with the ability to handle multiple concurrent activities and to work successfullyunder pressure; proactive problem solver
• Experience keeping project documents and document templates up-to-date; reviewing and presentingreports to management team
• Interpersonal skills to be able to interface effectively with a broad range of technical staff
• Experience leveraging AI-powered tools to streamline workflows and improve operational efficiency
• Experience in maintaining a Hardware inventory tracking program
• Experience using project management tools

Education: Bachelor’s degree OR equivalent experience

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [e-mail].