Project Coordinator III | Hardware Operations & Procurement

Linda Werner & Associates; Redmond; Hybrid; AUD 100,000 - 143,000; Full time

Benefits offered by this job

Health insurance

Health savings account

Life insurance

Paid time off

Vision insurance

Job summary

Linda Werner & Associates is seeking a Project Coordinator III in Redmond, WA, to support our R&D hardware operations. The role focuses on hardware inventory management, device logistics, and procurement activities with cross-functional collaboration.

The ideal candidate will have 3+ years in project/operations coordination, strong organizational and communications skills, and experience with AI-powered tools to streamline workflows.

Qualifications

• 3+ years in project coordination or operations coordination, procurement, logistics, or similar roles.
• Strong organizational skills with ability to manage multiple priorities and deadlines.
• Experience using Microsoft Outlook, Calendar, Office 365, and related productivity tools.
• Excellent written and verbal communication skills.
• Ability to work independently, take initiative, and proactively resolve problems.

Responsibilities

• Hardware Inventory Management & Device Logistics: manage inventory and distribution of prototypes and commercial devices.
• Coordinate procurement activities supporting R&D operations and create/pursue purchase requests.
• Collaborate with internal stakeholders to address procurement delays and issues.
• Work with external vendors to resolve purchasing, logistics, and invoicing discrepancies.
• Prepare project updates and operational reports for management.

Skills

Excellent communication

Organizational skills

Multitasking

Independent work

Education

Bachelor's degree or equivalent

Tools

Microsoft Outlook

Office 365

Job description

Project Coordinator III | Hardware Operations & Procurement

Redmond, WA

We are seeking an experienced, highly organized Project Coordinator III to support a dynamic Research and Development team. This role plays a key part in managing hardware inventory, coordinating device logistics, overseeing procurement activities, and supporting daily operations to ensure efficient processes and seamless collaboration across teams.

The ideal candidate is a proactive problem solver who thrives in a fast paced, collaborative environment and enjoys working with cross functional teams to keep projects and operations running efficiently.

This is an excellent opportunity for someone with experience in project coordination, hardware operations, inventory management, or procurement who is comfortable managing competing priorities and identifying opportunities to improve processes.

Key Responsibilities

Hardware Inventory Management & Device Logistics

Manage inventory and distribution of hardware prototypes and commercial devices.

Partner closely with logistics teams to coordinate device transfers and ensure timely distribution.

Collaborate with procurement specialists to acquire additional commercial devices based on inventory needs.

Conduct regular inventory audits and maintain accurate tracking records for prototypes and commercial devices.

Perform firmware updates on hardware prototypes.

Support efficient device tracking, accountability, and inventory management processes.

Coordinate procurement activities supporting Research and Development operations.

Create, submit, and track purchase requests throughout the procurement lifecycle.

Collaborate with internal stakeholders to address procurement delays, resolve issues, and elevate concerns when necessary.

Work directly with external vendors to resolve purchasing, logistics, and invoicing discrepancies.

Monitor procurement activities and proactively communicate updates to stakeholders.

Identify recurring operational challenges, document findings, and recommend process improvements.

Project Coordination & Operational Support

Coordinate multiple concurrent activities while maintaining accuracy and meeting deadlines.

Maintain project documentation, tracking records, and standardized templates.

Prepare, review, and present project updates and operational reports to management.

Communicate effectively with technical teams, vendors, and business stakeholders.

Leverage AI powered tools to streamline workflows, reduce manual processes, and improve operational efficiency.

Identify opportunities to improve coordination, documentation, and operational processes.

Required Qualifications

3+ years of experience in project coordination, operations coordination, procurement, logistics, or a similar role.

Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast paced environment.

Experience using Microsoft Outlook, Calendar, Office 365, and related productivity tools.

Excellent written and verbal communication skills.

Strong customer service mindset with the ability to collaborate across multiple teams and stakeholders.

Demonstrated ability to work independently, take initiative, and proactively resolve problems.

Experience maintaining project documentation, updating templates, and preparing reports for management.

Strong interpersonal skills and the ability to communicate effectively with technical and nontechnical stakeholders.

Experience using AI powered tools to improve workflows, automate repetitive tasks, or increase operational efficiency.

Adaptability, attention to detail, and a willingness to learn new processes and technologies.

Preferred Qualifications

Experience managing or maintaining hardware inventory tracking systems.

Familiarity with hardware prototypes, commercial devices, or Research and Development operations.

Experience using project management or task tracking tools.

Education

Bachelor's degree or equivalent professional experience.

Location: Hybrid - Redmond, WA

Role type:Contract 12+ Month Position

Expected hours: 40 per week

• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday (Extended schedule as needed Saturday-Sunday)

Application Question(s):

• Do you or will you in the future require any sponsorship to work in the US?